Board of Trustees Minutes

Acting President Robert Packham called the Workshop to Order at 8:24 P.M.

PRESENT: Acting President Robert Packham, Trustees Rodney Craig, Lori Kaiser, Wesley Eby, William Manton, and Joseph Nicolosi

ALSO PRESENT: Village Manager Marc Hummel, Patrick Grill, Jim Binninger, Sandra Vincent Richard, Joan Rock, Larry Hauge, and Craig Haigh

He stated the Administrative Departments included everyone except Police, Fire, and Public Works. He began with Cost Control Center 110, the Village Board. Mr. Hummel stated there were no changes except to add an allocation for attendance to the US Conference of Mayors for $1,350. Continuing, he stated there were no changes in the Village Clerk’s Cost Control Center 120.

He stated the Historical Commission, Cost Control Center 140, would be eliminated. He stated a new position of Village Historian would be created. Mr. Hummel stated another topic of concern was the Sister Cities Committee, which increased their budget by $4,385. He stated the committee chairman requested a post-board workshop, which was scheduled for February 15.

He continued the Citizen Corps Council and Development Commission cost control centers were generally the same as in prior years. He stated the CONECT Committee increased their budget by $4,100 due to the initiative of a joint Streamwood and Hanover Park Chamber of Commerce. He stated this may or may not be used, but he felt it prudent to include monies in the budget. It was questioned how these monies were calculated, and Mr. Hummel stated he based it the money currently expended by Streamwood for the Chamber. It was also brought out that there were still discussions pending, such as it being Streamwood/Hanover Park Chamber of Commerce, with the Executive Director helping out Hanover Park, but no dollars were brought out. It was also noted that we would pay a partial salary to the Executive Director to assist us. It was then questioned how much the director was paid, and answered it was believed she received a percentage of those who joined the Chamber, salary plus commission. Mr. Hummel stated this may be amended at a later date.

He stated the Village Manager Cost Control Center 410 decreased significantly due to the fact that the consulting services from the previous year for building expansion were transferred over into the new "building fund". He also stated the Commuter Parking Lot would have a significant cost expenditure reduction program, transferring salaries out of that fund into the general fund. He stated there were $47,000 in salaries previously in the Commuter lot fund that were transferred out to either Police or Finance so as to have a balanced fund.

He continued there were no changes in the Legal Department. He stated in the HR Department, the recognition for perfect attendance was increased from $100 to $200, making it uniform throughout the Village. He also stated the Service Awards program increased in FY’08 due to the number of eligible employees. He stated there was a $12,000 increase in the consultant services due to the promotional exam related to the Police sergeant. He stated lastly the medical examination expense increased to provide for flu shots, lead testing, and employee health wellness programs. Mr. Hummel commented on a PR increase for a 4-color format in the bi-monthly newsletter, the Hi-Lighter, which increased the budget by $10,000 or $1,650 per issue.

Mr. Hummel stated he incorporated a lump sum allocation for the Village’s 50^th Anniversary of $100,000 and doubled the Awards dinner from $6,000 to $12,000. He stated the 50^th Anniversary Committee would address various programs based upon the allocated lump sum. He also indicated that in the General Capitals Project Fund, Fund 31, there was a $20,000 allocation for new fall banners and 50^th anniversary banners.

He stated the Finance Department requested that an additional full-time Village Service Representative employee be retained, eliminating 2 part-time employee positions. He stated the current part-time employee was working full-time and this would be an even exchange. It was questioned if an Assistant Finance Director was being replaced and answered it was currently in the recruitment process.

He continued there were no changes in the Collections and Accounting Cost Control Centers 520 and 530. He stated the single largest topic in terms of 2008 was the new Department Head for Information Technology at a cost of $148,702. He also included copies of the Phase II and Phase III Strategic Plan Studies. He stated a presentation would be made recommending this position along with numerous other topics. He stated it also included a 3-year IT plan for hardware and software. He also stated in addition to the new position, there were consulting services dollars incorporated in the 2008 budget. He stated we had a major undertaking in the computer system, with $371,810 being budgeted in the General Capital Project Fund (031). He stated the studies did not incorporate any monies, they were quite broad, and he tried to budget actual equipment and money. It was questioned if this was the final document for the study and answered it was, noting a final presentation would be made in the next few weeks.

Finally, he stated the Economic Development budget included $30,000 for an expanded part-time employee. Other than that, he noted there were no other changes in the 2008 budget for that department or for inspections. It was questioned if Mr. Haas was getting the work done, and answered the contacts were being made, and for the cost of $25,000 it was worth it. It was commented that the contacts were being made, but what was the other follow-up other than a phone call that was made each month. Mr. Grill commented while it may sound like just phone calls were made, attempts were made weekly to keep in contact and interest shown. It was commented that while he made the calls, there was not follow through to assist, for example, in relocations to other areas of town for businesses. Mr. Hummel clarified he was not paid hourly, but lump sum and added Mr. Haas did not have the capability to follow up, as he was the first contact. It was termed that he was an "information gatherer" and his duties were limited. It was suggested that perhaps if Mr. Haas received a commission it was be more effective.

It was questioned on the part-time Permit Coordinator position, if she were also going to do plan reviews, as it was stated she would cover the upcoming maternity leave in the department. It was answered no, she would only cover the counter.

Sherry L. Craig

Village Clerk

Minutes approved by the President and Board of Trustees on this 5^th day of

April, 2007.

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