Board of Trustees Minutes

President Craig called the Meeting to Order at 7:30 P.M.

PRESENT: Trustees William Manton, Toni Carter, Lori Kaiser, Joseph Nicolosi, Robert Packham, and President Rodney Craig

ABSENT: Wesley Eby

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance.

Motion by Trustee Manton and seconded to Place Items 5-A.4, 5, 6, and 10 on a Consent Agenda. VOICE VOTE: All AYES.

No one signed up for Townhall Session.

President Craig stated he received an e-mail from Representative Fred Crespo which noted he was holding a Townhall meeting in Hanover Park on January 15 at the Community Center.

President Craig asked Police Chief Moser and Sgt. Tim Podlin to come forward. President Craig stated on November 17, 2007 the Hanover Park Police Department was accredited for the third time by the Commission on Accreditation for Law Enforcement Agencies (CALEA). He noted our Department had been accredited since 2001. He stated accreditation required meeting over 450 international standards verified by an independent on-site assessment every three years. He noted less than 5% of police agencies nation-wide were accredited. He continued benefits included improved delivery of law enforcement services, increased department pride and morale, and decreased liability and insurance rates. President Craig stated he was proud of the Hanover Park Police Department and noted he had received many favorable comments and reports. He also acknowledged Sgt. Tim Podlin’s commendation in working with the re-accreditation process.

Chief Moser thanked President Craig. He went on to award Sgt. Tim Podlin with a commendation, the Department’s highest award. He stated Sgt. Podlin worked on the second re-accreditation, putting together 450 files and included proofs, which showed we had complied with the standards. Chief Moser continued he coordinated all the displays, briefed and trained personnel, and managed the whole process when the assessors were here. He noted the assessors were Police Chiefs from across the country and they spent five days meticulously looking over our files. He noted Sgt. Podlin was also a Vice President of the Illinois Police Accreditation Coalition, which was a group that worked together to support each other. He stated he did a fabulous job and he was proud to present the Commendation to Sgt. Podlin.

All members of the Board congratulated Sgt. Podlin.

Motion by Trustee Manton and seconded to go to Executive Session for the purposes of Personnel – Section 2(c)(1) and Land Sale – Section 2(c)(6) after the meeting with no return for action. VOICE Vote: All AYES.

Motion carried – Approved Executive Session

Denied: Preliminary FY09 Village Board Budget as Outlined in the December 28^th Agenda Item

Approved: Consent Agenda

Accepted Resignation of Antonio Hernandez from the CONECT Comm. Appointed Michelle Macholl as Rep from the Park District to CONECT Committee with Term to Expire April 30, 2009

Appointed Glenn Dailey and Michael Wang to the Environmental Comm. with Terms to Expire April 30, 2009

Passed RES R-08-01: Adopting Village-Owned Vehicle Use Policies for the Village of Hanover Park.

Motion by Trustee Manton and seconded to Approve the Preliminary FY09 Village Board Budget as Outlined in the December 28^th Agenda Item. Mr. Hummel stated this was presented at the December 20 board meeting. He noted there was some discussion as it related to allocations. He requested board concurrence as it related to this submittal. He stated the entire FY2009 budget would be back to the board in several stages.

Trustee Carter requested that the Cultural Diversity Committee be placed into the upcoming budget for $2,500 to host three (3) Village seminars related to career building strategies, resume writing, and corporate strategies. Mr. Hummel stated it would be on the next agenda with an ordinance that would modify the current Human Relations Committee, to be renamed, creating the committee. He stated a cost control center would then be assigned in the 100 series, with further determination of allocations for the committee. He stated that would be his recommended procedure to Trustee Carter’s request.

Trustee Packham noted the Human Relations Committee died due to lack of interest. He stated he was in favor of reinstituting that committee, but noted the activities as proposed were more suited to the township government with social issues, whereas the village government was for the infrastructure of the Village, protecting the citizens, and noted a resume writing seminar did not fit in the scope of the Village goals.

Trustee Carter stated that as being a former member of the Human Relations Committee, that was no longer relevant, it did not mirror society, and it was time for a name change. Roll call:

AYES: Carter, Kaiser,

NAYS: Manton, Nicolosi, Packham ABSTAIN: None

ABSENT: Eby

President Craig asked if the Board did not intend to have a Board budget. Mr. Hummel stated that the issues related to the Human Relations Committee were separate from the 110 President and Board of Trustees budget. He stated he would try to further define what was included in this packet and his intent was to suggest that the Cultural Diversity and/or Human Relations topic had no allocation in the proposed 110 budget.

Motion by Trustee Manton and seconded to Approve the Consent Agenda.

Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham

NAYS: None

ABSTAIN: None

ABSENT: Eby

Motion carried – Approved the Consent Agenda

5-A.4 Accepted the Resignation of Antonio Hernandez from the CONECT Committee.

5-A.5 Appointed Michelle Macholl as a Representative from the Hanover Park Park District to the CONECT Committee with a Term to Expire April 30, 2009.

5-A.6 Appointed Glenn Dailey and Michael Wang to the Environmental Committee with Terms to Expire April 30, 2009.

Mr. Hummel stated this was from newly issued auditing standards required effective April 30, 2008, specifically requiring an in-depth review of internal controls that the Finance Department utilized to assure compliance with accounting policies. He stated the purchasing policies complied with the new requirements. He stated the auditors would be evaluating all our purchases in accordance with the attached policy. He stated as part of that policy and in accordance with state statutes, one of the topics raised was the requirements for bids. He stated basically it required any improvement to real estate in excess of $20,000 be subject to competitive bidding. He stated it was suggested then that that code match the Village Manager’s authorization, from $10,000 to $20,000.

President Craig stated he printed the Illinois Code that was referenced and he noted the reference to $20,000 bidding was specifically for Public Works contracts, but not across the board for all purchases on the bidding process.

Tabled: The Village of Hanover Park Purchasing Policies dated January 3, 2008

Other comments made included that the approvals for the Village Manager remain at $10,000 and Mr. Hummel stated he could work with that as he had in the past. President Craig suggested that this be brought back to the Board with the Village Manager approving up to $10,000.

President Craig stated there were representatives from the Bank regarding this item. Mr. Jeff Kutsche from The Architects Partnership, 122 South Michigan Avenue, Chicago, stated he was the architect for the Bank of America. He noted this was the northeast corner of Barrington and Irving Park Roads which was currently occupied by Blockbuster Video. He noted there were some curb cuts that would be shut down and another being replaced by a common access drive that was approved as part of the Menard’s development. He stated it would be a one-story brick bank facility, with 4700 square feet with three drive-through lanes and a by-pass. He stated the sign had been approved and noted the same landscape designer was being integrated with Menard’s. He noted their plans included elevations on both Irving Park Road and Barrington Road.

Mr. Hummel added that on December 13, 2007, the Development Commission reviewed the special use request and by a vote of 5-0 favorably recommended it to the Board. He also noted that in the ordinance the curb cuts onto Irving Park Road required approval by the Illinois Department of Transportation and was incorporated as a condition in the ordinance.

Clerk Craig requested that the landscape design be coordinated with the CONECT Committee as they had been working on a program for the Irving Park corridor. Mr. Kutsche stated he would be happy to coordinate with the landscape design.

Motion by Trustee Manton and seconded to Pass Ordinance O-08-02: Granting a Special Use for a Drive-Through Banking Facility on the Property at 1500 Irving Park Road, Hanover Park, Illinois. Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham

NAYS: None

ABSTAIN: None

ABSENT: Eby

Motion carried – Passed Ordinance O-08-02: Granting a Special Use for a Drive-Through Banking Facility on the Property at 1500 Irving Park Road, Hanover Park, Illinois

Mr. Hummel stated this item was discussed several times previously and this was specific to direct staff to draft an ordinance to be provided to the Development Commission and they would then hold a public hearing on February 14, 2008 to ascertain public input related to the ordinance. In summary, he stated the ordinance created standards and established a special use required for a wind turbine generator in the R-2 zoning district.

Motion by Trustee Manton and seconded to Direct Staff to File for a Text Amendment to the Zoning Ordinance Adding Wind Energy Facilities and their Regulations.

Mr. Binninger stated all the information would be presented at the Development Commission hearing. President Craig stated the ordinance was somewhat confusing, with a lot of hoops to go through for the process. Mr. Binninger stated the process would be the same for a Special Use but it did have to be approved. President Craig asked how many hearings did he anticipate before the Development Commission and Mr. Binninger answered he had hoped to do so all in the same evening. President Craig stated there were a number of items that needed to be addressed and he was concerned because none of these items were given to the School District. Mr. Binninger stated this was only a draft and the decision tonight was to send this to the Development Commission. He stated this model ordinance was to be presented to the Development Commission for their input and opportunity to make changes.

Further comment was this was not the final form but that there was a comfort level in sending this to the Commission for their review. It was also stated this ordinance permitted an application for the special use and further noted that the input from the petitioner came after this when they applied for their own special use, but this ordinance had to be in place before a special use could even be filed. It was clarified it could not be done in an evening as stated by Mr. Binninger. Mr. Binninger noted the hearing could be done in one evening, but the hearing was on the text amendment and stated any resident could attend and comment they liked or did not like the regulation, it was too strict or not strict enough, etc. It was then noted after the Development Commission, it came before the Village Board for approval, assuming approval at both locations in one meeting, then and only then could a special use be filed and as of right now, wind turbine generators were not permitted nor could you file for a special use for something that was not allowed. It was again clarified this was a several month process before final approvals.

It was questioned if the ordinances from Minnesota, Pennsylvania, and Wisconsin covered wind turbines within municipal boundaries and answered not really because they did not exist in municipal boundaries.

Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham

NAYS: None

ABSTAIN: None

ABSENT: Eby

Motion carried – Directed Staff to File for a Text Amendment to the Zoning Ordinance Adding Wind Energy Facilities and their Regulations

Motion by Trustee Manton and seconded to Approve Warrant W590 in the Amount of $214,608.09. President Craig fielded questions on the warrant. Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham

NAYS: None

ABSENT: Eby

Mr. Hummel had no report.

Mr. Samelson had no report.

Trustee Manton wished all a Happy New Year. He stated the website, particularly information on the Development Commission was behind, with earlier appointments not showing as well as on the television. Clerk Craig suggested that we look into updating our website, noting we only paid for maintenance costs and postings. She indicated that we needed to add more money to the budget for the website and it was noted we were waiting for the new IT Director.

Trustee Carter welcomed everyone to 2008, the year of greatness! She stated she was excited for the opportunities and ready to go. She also welcomed a young lady from a high school and invited her back again. She also welcomed Trustee Spears from the Village of Streamwood. Trustee Carter reminded everyone that Hanover Township was offering ESL classes starting in February and she noted they were also looking for a Licensed Clinical Social Worker, to pass the word. She noted on January 17, the National League of Cities would be hosting a Safe Streets – Preventing Gang Affiliation and Violence at 1:30 p.m. Central time via conference call and if anyone wanted more information, please send her an e-mail and she would be happy to connect them.

Trustee Carter also congratulated Chief Moser and his staff on their recent re-accreditation.

Trustee Kaiser had no report.

Trustee Nicolosi had no report.

Trustee Eby was absent.

Motion by Trustee Packham and seconded to adjourn the meeting. Voice vote: All AYES - Motion carried – President Craig adjourned the Meeting at 8:21 P.M.

President Craig also reminded the Board of the Executive Session following.