Board of Trustees Minutes

2121 West Lake Street

Hanover Park, IL 60133

President Craig called the Meeting to Order at 8:32 P.M.

PRESENT: Trustees Toni Carter, Lori Kaiser, Robert Packham, Wesley Eby, William Manton, and President Rodney Craig

ABSENT: Joseph Nicolosi

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance. President Craig asked for a moment of silence in memory of former Village Trustee and Development Commissioner, Larry Byrne, who passed away recently.

Motion by Trustee Manton and seconded to Place Items 5-A.3, 4, 5, 10 and

7-A.1, 2 and 3 on a Consent Agenda. Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton NAYS: None

ABSENT: Nicolosi

No one signed up for Townhall Session.

President Craig stated he received and thanked Police Chief Moser for an update on the auto crashes on the S-curve. He also stated many were at the Landfill hearing earlier and there were some very good questions. He noted he would address some concerns given to him with the Village Manager.

Motion by Trustee Manton and seconded to go to Executive Session for the purposes of Litigation – Section 2(c)(11) prior to Item 5-A.9 and then reconvene. Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton NAYS: None

ABSENT: Nicolosi

Tabled: Until Feb 21 meeting

Motion by Trustee Manton and seconded to Pass Ordinance O-08-03: Changing the Name of the Human Relations Committee to the Cultural Diversity Committee.

It was discussed that while ordinance changed the name, there were other differences, such as the number of persons on the committee and some of the purposes. It was suggested that these issues be reconciled prior to passing this ordinance. It was also suggested if this is going to be a new committee, then the Human Relations Committee be removed and have the Cultural Diversity Committee on the books.

Trustee Packham again stated his position against this committee and noted that others contacted him in agreement, stating this was a duplication of services done by the townships.

Trustee Carter noted for the record that she would like to change the name to Cultural Inclusion and Diversity Committee. She stated she understood Trustee Packham’s concern but that she too had received numerous phone calls and e-mails. She also noted other villages had similar committees and felt this committee was necessary. She pointed out that Hanover Park should have one committee since there were four townships in the Village. She also invited Mrs. Packham into the group since she heads the Sister Cities and it would be a great partnership.

Trustee Eby noted all were saying the same things, but in different perspectives, and he agreed with Trustee Packham that it wasn’t needed. Motion by Trustee Eby and seconded to table until February 21 meeting.

Roll call:

AYES: Carter, Kaiser, Eby, Manton

NAYS: Packham ABSENT: Nicolosi

Motion by Trustee Packham and seconded to Pass Ordinance O-08-05: Amending the Water and Sewer Rates, Connection Fees, Water Meter Fees, and Water Construction Rates.

President Craig stated that by passing this ordinance, it did not meet his expectations. He continued he wanted to publish this in the newsletter to explain it to the residents and to have a hearing for residents to hear the issues involved. He noted it was a significant raise over the next three years, 10.75% each year, and this did not give the residents the courtesy of knowing it was coming, discussing it, and finally voting on it.

Motion but No Second To Table Ordinance

Motion to Table Failed

Trustee Carter made a motion that this discussion be tabled until there were more reasonable terms. She stated she was under the impression that staff was directed to look at more options, that the water rates were quite high since there were $5 million in reserves. There was no second on the motion.

Trustee Kaiser questioned if the other communities in JAWA increased their rates, or questioned their costs. Mr. Hummel stated other communities had adjusted rates. He stated he met with the budget Water & Sewer team today and reviewed this budget. He stated the board directed him to provide for maintenance and based upon the lack of action for a rate increase (not since July 2004), he had not approved any of those maintenance issues. He noted there were water mains that were broken multiple times and he stated he could not approve those with a deficit budget. He stated the current fiscal policy was that the operating revenues needed to cover recurring expenses and they did not. He noted through effective management over the years a reserve had been built, but it was for purposes of replacing and maintaining 110 miles of water main, wastewater treatment plants, tanks, and essential services. He stated to go back to wells, it would be a $250,000 replacement for one well, if we did 5 wells, it would be millions of dollars in rehab, noting the wells were not effective. Mr. Hummel stated he would proceed with the board’s directive. President Craig stated he had a conversation with A. Joseph Thiel, Assistant to the Mayor of the City of Chicago. He continued that what Mr. Hummel stated relating to cost was correct. He also stated the City of Chicago was willing to come out and provide an in-depth comparison from village to village and that their need for costs for their infrastructure was more than justified. He stated the amount of their increase was about 20¢ on a $1.33, increasing 15% this year, 15% next year, and 14% the year after. He continued our increase was about 39¢, the City of Chicago accounted for 20¢ and we accounted for 19¢. He stated our policy covered depreciation, the amount of capital should have 25% in reserve and we had twice that. He stated with $5.3 million in reserves, 25% with $2 million to cover operations. It was pointed out it was operating and not capital and that we had capital, with money, but no policy about what type of reserves. Ms. Rock stated we had a policy for funding depreciation, set aside for funding future capital replacements. It was noted that it would cost millions in reserves for replacement costs. Further discussion ensued stating that the infrastructure was not the issue but raising water rates and doubling water bills over next five years was and the question was where else could we get water from.

Mr. Hummel noted another topic in recommendation was that the minimum usage be decreased from 14,000 gallons per 2 month billing cycle. He stated the consumption of water had decreased and the median usage now is closer to 12,000 gallons and recommended the minimum bill reflect that amount, a savings for many residents.

It was questioned why Schaumburg’s water was so much cheaper than ours. Ms. Rock stated Schaumburg’s rate was $4.38 and they had no minimum bill and it was not cheaper than ours.

Mr. Samelson addressed the Board regarding JAWA and the covenants made with them when the Village joined.

Motion by Trustee Manton and seconded to table. Roll call:

AYES: Carter, Manton, Craig

NAYS: Kaiser, Packham, Eby ABSENT: Nicolosi

Motion Failed – To Table

Roll call:

AYES: Kaiser, Packham,

NAYS: Carter, Eby, Manton, Craig ABSENT: Nicolosi

Approved: Contract for the Phase II Engineering on the NGPL Bike Path Project to URS Corp. for $44,377.00

Passed ORD O-08-04: Regulating Parking on Service Drive

Passed ORD O-08-07: Amending the Hanover Park Sign Code

Approved: Minutes of the Special Board of Trustees’ Meeting of December 10, 2008

Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton

NAYS: None ABSENT: Nicolosi

5-A.3 Approved the Village of Hanover Park Purchasing Policies Dated January 17, 2008.

5-A.4 Awarded the Contract for the Phase II Engineering on the NGPL Bike Path Project to URS Corporation in an Amount Not to Exceed $44,377.00 and Authorized the Village Manger to Execute the Contract Documents.

5-A.5 Passed Ordinance O-08-04: Regulating Parking on Service Drive.

5-A.10 Passed Ordinance O-08-07: Amending the Hanover Park Sign Code.

7-A.1 Waived the Reading and Approved the Minutes of the Special Board of Trustees’ Meeting of December 10, 2008, as Published.

7-A.2 Waived the Reading and Approved the Minutes of the Regular Board of Trustees’ Meeting of December 20, 2007, as Published.

Motion by Trustee Kaiser and seconded to Approve Warrant SWS589 in the Amount of $4,001,115.45. President Craig fielded questions on the warrant. It was noted that the payment to Chad Michaelis had been voided. Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton

NAYS: None

ABSENT: Nicolosi

Motion by Trustee Kaiser and seconded to Approve Warrant SW590 in the Amount of $940,702.86. President Craig fielded questions on the warrant. Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton

NAYS: None

ABSENT: Nicolosi

PRESENT: Trustees Toni Carter, Lori Kaiser, Robert Packham, Wesley Eby, William Manton, and President Rodney Craig

ABSENT: Joseph Nicolosi

Motion by Trustee Eby and seconded to Pass Ordinance O-08-06: Approving Minor Changes to the Menard’s Final Planned Unit Development Plat. Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton

NAYS: None

ABSENT: Nicolosi

Mr. Hummel had no report.

Mr. Samelson had no report.

Trustee Carter stated Hanover Township was hosting ESL classes and Martin Luther King Day at Astor Avenue. She also offered to share the link for National League of Cities.

Trustee Kaiser stated the state flag at Triangle Park was in disrepair. She also stated that Glenbard North High School was doing a program for EKG monitoring.

Trustee Nicolosi was absent.

Trustee Eby had no report.

Trustee Manton expressed his condolences to the Development Commission and the Byrne family on the death of Larry Byrne.

Sherry L. Craig