Board of Trustees Minutes

2121 West Lake Street

President Craig called the Meeting to Order at 7:38 P.M.

PRESENT: Trustees Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby, William Manton, Toni Carter, and President Rodney Craig

ABSENT: None

Hawk Hollow Cub Scout Webelos Pack 12 presented the Colors and led in the Pledge of Allegiance. President Craig thanked the Webelos and their leaders. He asked for a moment of silence in memory of Sandy Devine, who lost her life to cancer recently. He noted she worked with the youth, was a Park District Commissioner for 12 years, was a School Board Member at Trinity Lutheran School, and was a volunteer at School District 93 teaching English as a Second Language.

Approved: Consent Agenda

Resignation Accepted: David Strutzel from CONECT Committee

Approved: Family Festival Intergov’t Agt with Park District

Approved: $9,000 Increase to Standing P.O. with Warehouse Direct for office supplies

Approved: $24,975 Increase to Standing P.O. with Cargill for road salt

Approved: $80,000 Increase to Standing P.O. with Advanced Excavating for cul-de-sac snow removal

Approved: $21,300 Increase to Standing P.O. with NW Landscape for Commuter Lot snow removal

Approved: Purchase of Ford F-250 Truck to Bob Ridings for $29,585

Approved: Purchase of Ford F-450 Crane Truck to Currie Motors for $69,408.

Amending Village’s Smoke-Free Air Act to be consistent with Smoke-Free IL Act

Approved: Acceptance of $4,000 Grant from IEMA

Authorized Amendment to Agt with Fisher Scientific Co. (Lake St)

Motion by Trustee Manton and seconded to Place Items 5-A.2, 8, 10, 12, 13, 14, 17, 18, 19, 20, and 22 on a Consent Agenda. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Kaiser and seconded to Pass the Consent Agenda. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

5-A.2 Accepted the Resignation of David Strutzel of A.G. Edwards from the CONECT Committee.

5-A.8 Approved the Family Festival Intergovernmental Agreement with the Hanover Park Park District and Authorized the Village President and the Village Clerk to Execute the Contract Documents.

5-A.10 Approved an Increase to the Existing Standing Purchase Order with Warehouse Direct for Office Supplies in an Amount Not to Exceed $9,000.00 and Authorized the Village Manager to Execute the Increase.

5-A.12 Approved an Increase to the Existing Standing Purchase Order with Cargill for 500 Tons of Road Salt in an Amount Not to Exceed $24,975.00 and Authorized the Village Manager to Execute the Increase.

5-A.13 Approved an Increase in the Standing Purchase Order with Advanced Excavating for Cul-de-Sac Snow Removal in an Amount Not to Exceed $80,000.00 and Authorized the Village Manager to Execute the Increase.

5-A.14 Approved an Increase in the Standing Purchase Order with Northwestern Landscape for Commuter Lot Snow Removal in an Amount Not to Exceed $21,300.00 and Authorized the Village Manager to Execute the Increase.

5-A.17 Awarded the Contract for the Purchase of a 2008 Ford F-250 Truck with Service Body to Bob Ridings, Inc. in an Amount Not to Exceed $29,585.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.18 Awarded the Contract for the Purchase of a 2008 Ford F-450 Crane Truck to Currie Motors in an Amount Not to Exceed $69,408.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.19 Passed Ordinance O-08-09: Amending the Village’s Smoke-Free Air Act to be Consistent with the Smoke-Free Illinois Act.

5-A.20 Approved the Acceptance of a $4,000.00 Grant Award from IEMA to be Used for Fire Corps Programs.

Jamie & Bill Patrick, 1091 Old Mill Lane, addressed the Board stating that they had a neighbor who was feeding feral cats. He stated he spoke with the Village Attorney and he advised them to come before the board to request that they amend the ordinance to not feed feral cats. Mr. Patrick stated their children cannot play in their own yard, noting there are about 40 cats, defecating on their house, on their windows, in their yard, they have dug holes under their fence, and by feeding these cats, it has also attracted skunks. Mrs. Patrick noted there was no animal control in their neighborhood and there was nothing they could do. Both Mr. & Mrs. Patrick stated these cats were living in their bushes and in their neighbor’s shed. They also noted the neighbor had been to court, but the judge stated there was no Village ordinance where they could not feed the cats and they implored the Board to make an ordinance to not feed feral cats. They also stated this had been going on for over a year.

It was noted that feral cats had been an issue before and thought we had an ordinance. Mr. Binninger noted the ordinance stated if the cats were fed, they became your cats and these neighbors hired a lawyer who challenged that ordinance. He also said if you had more than 3 cats, you needed a kennel and it became a zoning problem. It was questioned if we could outright prohibit the feeding of feral cats in an ordinance. Mr. Binninger stated Cook County had an ordinance that allowed the feeding of feral cats by getting a feral cat license and being regulated by the Humane Society. He noted this ordinance required catching, neutering, and releasing the cats. He stated it was a tough issue distinguishing between feeding wild animals and feeding wild cats. It was requested that we do something to control this.

Motion by Trustee Manton and seconded to go to Executive Session for the purposes of Litigation – Section 2(c)(11), Personnel – Section 2(c)(1) and Land Acquisition – Section 2(c)(5) after the meeting and not return for action. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Single Family: Hain Family, 5317 Niven

5833 Charleston

Motion by Trustee Manton and seconded to Pass Ordinance O-08-08: Establishing the Number and Classes of 2008 Liquor Licenses in the Village of Hanover Park.

Mr. Hummel stated annually the Village presented all the liquor licenses and establishments. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: None
ABSENT: None
ABSTENION: Carter

Motion by Trustee Kaiser and seconded to Authorize the Drafting of a Funding Agreement with the Hanover Park Chamber of Commerce and Industry, Inc. to Provide $30,000 in Fiscal Year 2008 and up to $55,000 in Fiscal Year 2009 for First Year Start Up Costs.

Ms. Anita Komorski from the Chamber addressed the Board stated the organization was incorporated with the State and they had their federal ID number. She stated they hired an Executive Director who was ready to start Monday pending the funding. She stated they planned to keep the Board informed on their spending with regular updates and status reports on new members.

Mr. Hummel stated the recommendation before the board was to authorize the drafting of a funding agreement and his recommendation was that at the next board meeting an agreement be presented based upon the Village attorney’s review of that document. He stated he did not have a problem with this agreement as it had been previously approved.

It was questioned if they knew when the Chamber would be self-funding. Mr. Hummel stated the current document had monies allocated for FY’08 and money for FY’09 and potentially a decreased amount in FY’10. The answer was then yes, it did plan to become self-funding. It was questioned how much money was administrative and Ms. Komorski stated it was in the breakdown on the budget, and stated the Executive Director’s salary for 3 months was $9,000. Ms. Komorski stated this candidate was highly qualified and highly motivated to make this succeed.

It was also noted there was a lot of hard work getting to this place and they were all to be congratulated. Ms. Komorski expressed her disappointment in waiting another meeting for approval and Mr. Hummel stated there were not be a problem with retroactive payment but a formal document was needed.

The new Executive Director was introduced, Ms. Patricia Langenstauss. She stated she was very excited. The Village Clerk noted that she had received two letters, one from Gail Tobin, the Hanover Park Business CONECT Chairperson, and she stated the Chamber would be a vtial asset to the business community in the Village of Hanover Park, and hoped the Board would approved the seed money. The Clerk also stated the other letter was from Kevin Swan, the President of Classic Computer Systems, a business in town, expressing his support of the newly formed Chamber. She noted he was unable to attend the meeting but he expressed how happy he was to showcase the Village with a Chamber and thanked the Board for their ongoing support.

Ms. Langenstrauss stated Bob Reese was going to give her an office with a door, lock, an address and phone. She noted their by-laws were written and needed approval, a Board retreat was scheduled for the end of the month, and with Chambers, they all help each other. She also stated there were many Streamwood people who were excited and wanted to join the Hanover Park Chamber. She stated this gave opportunity for the smaller Streamwood businesses to have exposure to other businesses in Hanover Park. President Craig also thanked Bob Reese for the office space.

Ms. Langenstrauss also noted there were federal dollars available for Chambers of Commerce for women’s groups, Hispanic groups, and she noted the Schaumburg Business Association, a Chamber equivalent, just received $55,000 for their Asian Business Community.

Clerk Craig stated she had worked with the CONECT Committee for many years and that they had tried to start a Chamber many times. She stated they had never had an Executive Director before and she gave kudos to those who hired her, stated it was going to work out even better, wished them all the very best, and looked forward to working with them.

Mr. Phil McBride thanked the Board for all their support and stated the Board had a standing invitation to their meetings.

Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter

NAYS: None

ABSENT: None

Approved: Increase to Existing Standing P.O. with Flow Concepts for

Motion by Trustee Manton and seconded to Approve an Increase to the Existing Standing Purchase Order with Flow Concepts in an Amount Not to Exceed $15,000.00 and Authorize the Village Manager to Execute the Increase.

Mr. Hummel stated this item covered repairs of equipment within the wastewater division. He noted what occurred was one of the supplies, Flow Concepts, had a substantially lower cost and had been performing the work in a very satisfactory manner. He stated we wanted to shift more of the work to them and requested the allocation to them be increased by $15,000. He noted we were within the budget allocation. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter

NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Award the Contract for the Replacement of the Metra Station Stair Handrails to Midwest Fence Corporation in an Amount Not to Exceed $48,006.00 and Authorize the Village Manager to Execute the Contract Documents.

Mr. Hummel stated rather than that contract be awarded that the Board reject all the bids, only one received. He suggested that this be designed in a different way to save more dollars.

Motion by Trustee Manton and seconded to Reject the Bid for the Replace-ment of the Metra Station Handrails. Mr. Killian stated due to the amount of salt and the use, they requested a special alloy and were told it would cost approximately $150 per foot. He stated 8-10 companies were sent bids and only one submitted and their cost was over $450 per foot. He stated they spoke with the architect and he recommended a galvanized steel or aluminum which would give the same durability but would reduce the cost. He stated they would re-bid the project with a different material to be used. He estimated the savings to be a 2/3 reduction in cost or the same cost with more rails being done, noting there were 4 sets of rails. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter

NAYS: None

ABSENT: None

Mr. Hummel stated this was a request by the Environmental Committee that reviewed the Greenest Region Compact, a program being pursued by the Metropolitan Mayors Caucus. He stated it was previously presented to the Board and the Environmental Committee reviewed and prioritized the items incorporated into the revised document and was recommending we proceed. He noted one component was if it were in by February 15, 2008, we could be part of a program in which CFL energy efficient light bulbs could be provided to

residents at no charge. He stated he recommended approval so it could be forwarded to the Northwest Municipal Conference as part of this program.

Motion by Trustee Manton and seconded to Pass Resolution R-08-02: Endorsing the Metropolitan Mayors Caucus’ Greenest Region Compact.

It was questioned if this was the same one voted down previously. Sherry McGregor, Environment Committee Chair, and Bob Wachsmuth, Vice-Chair, addressed the Board and stated the original one was the one the City of Chicago adopted and was in greater detail than this one. She stated it was narrowed down to those points they felt were more relevant and most of the points were items already being done. Mr. Killian stated it was basically the same group, the same program, but the resolution was different. It was asked why it was denied last time and answered it was ridiculous. Ms. McGregor addressed the rain barrel issued noted they were closed and did add to the mosquito issue, only open water added to the mosquito issue.

Motion by Trustee Manton and seconded to Table this resolution. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter

NAYS: None

ABSENT: None

Motion by Trustee Kaiser and seconded to Pass Ordinance O-08-10: Amending the Water and Sewer Rates, Connection Fees, Water Meter Fees, and Water Construction Rates. It was questioned if this was the same one discussed previously and answered no, it was a different version.

Mr. Hummel stated this was discussed for many months and the last time the rates were increased was in 2004. He noted after extensive review the Village retained Baxter and Woodman as consultants to evaluate the water and sewer utility in accordance with the Village policy that required recurring revenues that met or exceeded operating expenditures. He stated based upon that study, the consultant recommended reducing the minimum water charge from the current 14,000 gallons for a two-month period to 12,000 gallons. He stated the 12,000 gallons more accurately reflected the median usage of our residents. He noted an additional component was an increase in the City of Chicago rates by 15%, 15%, and 14% respectively as of January 1, 2008, 2009, and 2010. He continued as a Lake Michigan water community, our water was purchased through the City of Chicago where it was pumped by the Joint Action Water Agency to the seven communities. He stated it was a difficult situation on how to fund this significant increase in water rates. He stated one thing JAWA had done was to propose to refund $30 million worth of agency debt, borrowing $100,000 million at it inception to construct the pipeline to provide the Lake Michigan water. He stated by refunding those bonds, to be approved mid-February, was to pursue a rate stabilization program by extending the debt for an additional 5 years allowing us to not have as great a water rate increase as originally proposed. He stated the ordinance recommended an 8% increase in the water rate and a 4.5% increase in the sewer rate, both in Cook and DuPage Counties for a 4-year period, and the reduction of the minimum consumption to 12,000 gallons. Mr. Hummel also noted there were increased connection fees, water meter fees, and construction water, and that these costs were related to new construction charges paid by developers and/or individuals seeking to connect to the water system.

President Craig stated at the last meeting he was the deciding No vote on the increase at 10¾%. He thanked Mr. Hummel for going back and sharpening his pencil reducing it from10¾% to 8%. He stated Mr. Hummel had used his influence with JAWA. He noted we were due a water increase and the City of Chicago threw a curve, and unlike our neighboring communities, we did not increase it 15%, 15%, and 14%. He again thanked Mr. Hummel and noted while we do not like to raise rates, it looked as if it was necessary at this point in time. Additionally, he stated we needed to look at the reserve monies and how many millions needed to be there. He wanted to see more discussion on reserves at a later date.

Comments from trustees felt it could still be lowered. It was also asked that numbers be clarified with regard to minimum gallon usage and answered the water was based on 12,000 gallons minimum but the sewer was based on actual consumption, i.e., if you used 11,000 gallons of water, you would pay the minimum of 12,000 gallons, but the sewer would be based on the 11,000 gallons. It was also noted it had been several years since rates were increased. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby NAYS: Manton, Carter

ABSENT: None

Approved: Warrant

Motion by Trustee Kaiser and seconded to Approve Warrant W591 in the Amount of $553,066.18. President Craig fielded questions on the warrant. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Waive the Reading and Approve the Minutes of the Regular Board of Trustees’ Meeting of January 17, 2008, as Published. VOICE Vote: ALL AYES. Motion Carried.

Trustee Kaiser noted the fence on County Farm Road was propped up with a board and wanted to know if it would be repaired in the winter. Mr. Killian stated it would be taken care of.

She also commented on a trustee initiative in the Character Counts program. She stated she was contacted by the Bartlett Character Counts and they were looking to form a Tri-Village Character Counts with Hanover Park and Streamwood. She stated she did contact them but was unable to attend their meeting Monday. She noted she was a trainer with this program and she felt it was a worthwhile program. President Craig agreed and stated he too had been contacted and was also unable to attend their Monday meeting. Trustee Kaiser stated their next meeting was in April and she would get their information.

Trustee Kaiser also expressed her kudos to Finance Director Joan Rock and her award winning team for a job well done with our audit. She stated of the 50+ firms our auditors worked with, ours was the only one that did not have any deficiencies or corrections.

Trustee Kaiser express her concern for public safety positions within the Village and wanted to add some dollars to the Public Safety payroll. Motion by Trustee Kaiser and seconded to direct the staff to look into the elimination of the Collector position in the FY’09 budget and place this item on the agenda for February 21 Board meeting. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Trustee Carter expressed her support to the Police Chief’s recommendation. She stated with the water rate increase, at the budget retreat, it was requested that the homeowners be notified as soon as possible so they were not surprised when they got their bills. She also recommended that perhaps it could be in red writing across the website noting a rate increase, the date, and the amount of the increase so residents could adjust their budgets for this increase.

Sherry L. Craig

2121 West Lake Street

Mr. Hummel stated this was reviewed, it made sense, and Fisher Scientific supported this proposal. He noted this was on the published agenda as Item

5-A.22 as an ordinance authorizing the annexation agreement amendment.

There were no comments from the audience or the Board.

Sherry L. Craig

February, 2008.

_________________________

2121 West Lake Street

Wesley Eby, William Manton, Toni Carter and President

Motion by Trustee Manton and seconded that this hearing be continued on the Lake/Bartels Annexation Agreement to February 21, 2008 at 7:30 p.m. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter

NAYES: None

ABSENT: None

Motion by Trustee Manton and seconded to adjourn the public hearing. VOICE

Sherry L. Craig

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