Board of Trustees Minutes

2121 West Lake Street

President Craig called the Meeting to Order at 7:30 P.M.

PRESENT: Trustees Robert Packham, Wesley Eby, William Manton, Toni Carter, Lori Kaiser, Joseph Nicolosi, and President Rodney Craig

ABSENT: None

Approved: Consent Agenda

Motion by Trustee Manton and seconded to Place Items 5-A.1, 2, 3, 4, 5, 6, 7, 8, and 7-A.1, on a Consent Agenda and add Item 5-A.14: Reconsideration of the President’s Veto of Ordinance O-08-13. Roll call:

AYES: Packham, Eby, Manton, Carter, Kaiser, Nicolosi NAYS: None

ABSENT: None

President Craig read his veto sent to Trustees regarding the elimination of the Collector position. He stated the motion failed to pass by 2/3 vote of the corporate authorities, noting his name was not called as part of the roll call, and his vote would be "Nay". He stated he vetoed this ordinance and objected because of the following reasons: it was brought to the board in irregular manner; normal procedure would be that the Board would review the elimination of a position as part of the budget process often in response to a

Passed RES R-08-05: Authorizing the Cont’d Participation the No. IL Municp. Elec. Coop

(NIMEC)

Passed ORD O-08-19: Regulating Parking on Poplar Avenue

Passed ORD O-08-20: Amending the H.P. Comprehensive Zoning Ord. Re. Fence Loc.

Passed RES R-08-06: Authorizing Lease Ext. for Ontarioville Park with Metra

Approved: Public Safety Lighting Reimb Intergov’t Agreement with H.P. Park District for $2,988.50

Approved: Contract for the Purchase of SAN Equip. & Installation to Storage IT Solutions for $51,110 .00

Approved: Contract to Purchase Networking Equip. and Installation to Meridian IT for $21,415.86

AYES: Packham, Eby, Manton, Carter, Kaiser, Nicolosi NAYS: None

ABSENT: None

5-A.1 Passed Resolution R-08-05: Authorizing the Continued Participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) and Authorizing the Village Manager to Approve a Contract with the Lowest Cost Electricity Provider.

5-A.2 Passed Ordinance O-08-19: Regulating Parking on Poplar Avenue.

5-A.3 Passed Ordinance O-08-20: Amending the Hanover Park Comprehensive Zoning Ordinance Regarding Fence Locations.

5-A.4 Passed Resolution R-08-06: Authorizing a Lease Extension for Ontarioville Park with Metra.

5-A.5 Approved the Public Safety Lighting Reimbursement Intergovernmental Agreement with the Hanover Park Park District in an Amount Not to Exceed $2,988.50 and Authorized the Village President and the Village Clerk to Execute the Agreement.

5-A.6 Awarded the Contract for the Purchase of SAN Equipment and Installation to Storage IT Solutions in an Amount Not to Exceed $51,110.00 and Authorized the Village Manager to Issue a Purchase Order.

5-A.7 Awarded the Contract for the Purchase of Networking Equipment and Installation to Meridian IT in an Amount Not to Exceed $21,415.86 and Authorized the Village Manager to Issue a Purchase Order.

5-A.8 Awarded the Contract for the Purchase of Server and Tape Backup Equipment to Dell Computer in an Amount Not to Exceed $8,588.02 and Authorized the Village Manager to Issue a Purchase Order.

Direction: To proceed with the draft Ordinance as presented

A concern was raised regarding clean lumber and Deputy Chief Gatz was asked if this would be difficult to enforce. Deputy Chief Gatz stated it would be a guess but he noted they could tell by looking at it to distinguish if it were plywood or refuse. Mr. Hummel stated this was presented to the Police Department since it was an issue related to discretion and they felt it would help in defining what would be appropriate burning compared to something that was a nuisance.

Mr. Jerry Kucera, 1511 Cypress, addressed the Board and asked if this ordinance addressed the smoke and pollution. Mr. Hummel stated the ordinance defined what could be burned, and it provided a neighbor an opportunity to file a complaint based upon it being a nuisance with a due process for determination.

President Craig noted that this ordinance did address unattended continuous burning as well as the materials being burned without being totally restrictive. He stated this addressed the concerns with the open burning that Mr. Kucera and his neighbors endured last summer.

Sue Kiel addressed the Board stating she was in favor of outdoor burning and stated her son would be outside burning at 6:00 a.m. She stated they did not have an indoor fireplace and stated she and her family were campers. She also noted they had many trees that they used as firewood.

Motion by Trustee Manton and seconded to Remove from the Table Human Relations Committee direction. Roll call:

AYES: Packham, Eby, Manton, Carter, Kaiser, Nicolosi NAYS: None

ABSENT: None

Mr. Hummel stated this topic was before the board previously and staff had prepared several alternatives. He stated the first ordinance would eliminate the existing Human Relations Committee; the second ordinance would include language that Trustee Carter proposed in terms of creation the Cultural Inclusion and Diversity Committee; the third ordinance drew upon the language of the existing Human Relations Committee as well as a similar committee in the Village of Streamwood creating the Community Relations Committee; and the final alternative was modeled after the Carol Stream ordinance with more of a social service focus creating the Human Services Commission.

Trustee Packham stated his position had not changed and stated this committee should be handled by the townships. Trustee Eby stated he had contacted the townships and felt this was a duplication of services as well and supported the first alternative.

Trustee Carter stated that Hanover Park was split into four townships and Hanover Park was one Village and we needed one body that would include this initiative. She stated to eliminate this committee and state it was not relevant was a step in the wrong direction. She also stated she did not understand how creating partnership, diversity and progression between all ethnic groups was a duplication of any services provided anywhere in this Village. She stated all the people of Hanover Park should do more than just live here, pay taxes, and shop at the stores. She continued to state that if money was the issue to take the money off the table, as there were enough people behind them to support these initiatives. She asked them to reconsider and hear the voice of the people. She again stated this was not a duplication of services, one place was needed for all the residents of Hanover Park, and to help this Village go forward.

Trustee Kaiser stated she preferred Option D which would work with the other governmental bodies, and not totally be doing this ourselves. She also questioned if this was in addition to the Human Relations Committee and it was clarified it would replace it.

Other trustees noted either Options A or D and further discussion followed.

Clerk Craig gave a background on the Human Relations Committee many years ago and noted it was very active. She noted people were from every culture, be it Black History Month, Hispanic Heritage Month, Japanese culture, dancers from China, Irish and Polish, and events working with all four townships. She stated as people moved away the committee fell apart. She also pointed out how she advocated for a Social Services Worker for assistance to help point people in the right direction to the right agency for assistance. She noted we were a diverse community and it would be wonderful to have one location and she applauded and supported this endeavor.

Maura Contraris, a resident in different parts of Hanover Park for her whole life, spoke noting she was born here, raised here, and was raising her children

here. She stated she was active in the Village and she was unhappy with Hanover Park’s politics. She was hoping to have the diversity in the Village and felt this committee would help break the barrier between the community and the community leaders. She felt homeowners would be less intimidated to come forward and address concerns with the leaders. She ended with the quote "United we stand, divided we fall."

Aida Corral addressed the board stating she had lived here 17 years. She stated she looked for opportunities to volunteer in the Village and stated there was nothing here. As a college graduate, she stated she wanted to become involved. She stated in this community there was 56% Latino, 30% Asian and 12% European. She stated there was division in Hanover Park with 7 school districts, 3 college districts, 4 townships, and 2 counties, with 2 congressional districts and many services. She empathically stated that this was a needed committee for this community.

Jeffrey Bakes stated he has been in Hanover Park for 32 years that he received a monthly newsletter from Wayne Township but did not know about other townships. He stated he would like to see the committee remain the Human Relations Committee because it was relations with humans.

Eddie Wade, 7868 Carlisle, stated he came here in 2000 and did not know of any services in the Village. He felt this committee was great because it included everyone and suggested it be in place for a year, be self-funding, and see what happens. He suggested politics be taken out of it and give it a chance.

Trustee Carter stated she agreed with Mr. Wade that if it didn’t work the first year, she would support eliminating it herself. Trustee Packham stated based on Mr. Wade’s comments, he would change his mind.

Trustee Manton stated he would agree with Trustees Kaiser and Nicolosi on Option D. Trustee Carter for Option B. President Craig stated he was in favor of Option B since Trustee Carter was liaison and was most passionate about making this work.

Mr. Hummel suggested that staff take the dialog and return with proposed language at the next meeting. President Craig asked for concurrence on the Manager’s suggestion. Trustee Carter asked that it be presented at the first meeting in April as she might be out of town for work at the next meeting.

Take items in dialog this evening to draft an ordinance to be presented at first meeting in April

ABSENT: None

Mr. Hummel stated this item was consideration for the updating of the Board rules and procedures. He stated the procedures for the Village Board were dated 1991 and since that time numerous statutes had been incorporated as well as the Illinois Municipal League brought out model rules. He stated these were reviewed by both the Village attorney and Corporation counsel.

He noted some were Roberts Rules of Order, some from State statute and there was a chart summarizing all the comparisons. President Craig asked this be tabled until the first meeting in April as he would like more time to review. There was no motion.

Trustee Carter asked Mr. Hummel to summarize the major changes, if any. Mr. Hummel deferred to Mr. Binninger and it was questioned what was going into ordinance. Mr. Binninger stated there was no ordinance. He stated last year there was an amendment regarding who could set special meetings, who could set items on the agenda. He stated there were not a lot of changes, that Robert’s Rules of Order plus an elaboration of existing rules for procedural issues were what was included. Mr. Binninger reviewed the comparisons. It was clarified that the Development Commission was not a Board committee but a statutory committee. Motion by Trustee Manton and seconded to Approve Updated Village Board Rules of Order and Procedure. Roll call:

AYES: Packham, Eby, Manton, Carter, Kaiser, Nicolosi NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Approve Warrant W592 in the Amount of $371,826.53. President Craig fielded questions on the warrant. Roll call:

AYES: Packham, Eby, Manton, Carter, Kaiser, Nicolosi NAYS: None

ABSENT: None

Approved: ORD O-08-13 Deleting the Position of Village Collector in the Village over the President’s Veto

Motion by Trustee Manton and seconded for Reconsideration of the President’s Veto of Ordinance O-08-13. Roll call:

AYES: Packham, Eby, Manton, Kaiser NAYS: Carter, Nicolosi

ABSENT: None

Motion carried - Reconsideration of the President’s Veto of Ordinance O-08-13

Motion by Trustee Manton and seconded to Approve Ordinance O-08-13 Deleting the Position of Village Collector in the Village of Hanover Park over the President’s Veto. Roll call:

AYES: Packham, Eby, Manton, Kaiser NAYS: Carter, Nicolosi

ABSENT: None

Motion by Trustee Carter and seconded to Amend Ordinance O-08-13 to Change the Effective Date of this Termination Effective April 30, 2009. Mr. Binninger clarified that this was a motion to direct staff to prepare an amendment to that ordinance for the first meeting in April. Roll call:

AYES: Carter, Nicolosi NAYS: Packham, Eby, Manton, Kaiser

ABSENT: None

7-A.2

Clerk Craig stated in the Minutes of February 21, 2008, she noted on page 3, Section 5-A.5, the Ordinance should read Ordinance O-08-13 and also on page 8 in the margin it should read O-08-13. Motion by Trustee Manton and seconded to Approve the Minutes of the Regular Board of Trustees’ Meeting of February 21, 2008 as Amended. Roll call:

AYES: Packham, Eby, Manton, Carter, Kaiser, Nicolosi NAYS: None

ABSENT: None

Sherry L. Craig