Board of Trustees Minutes

2121 West Lake Street

President Craig called the Meeting to Order at 7:33 P.M.

PRESENT: Trustees William Manton, Toni Carter, Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby and President Rodney Craig

ABSENT: None

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance.

Motion by Trustee Manton and seconded to Place Items 5-A.1, 3, 8, 9, 10, 11, 12, 13, 14, and 7-A.1 and 7-A.2 on a Consent Agenda and add Item 5-A.17 – Discussion of Village Board Minutes and go to Item 5-A.4 – Recognition of Youth of the Year as the next item on the agenda. Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham, Eby NAYS: None

ABSENT: None

Motion carried – Placed Items 5-A.1, 3, 8, 9, 10, 11, 12, 13, 14, and 7-A.1 and 7-A.2 on a Consent Agenda and add Item 5-A.17 – Discussion of Village Board Minutes and go to Item 5-A.4 – Recognition of Youth of the Year as the next item on the agenda.

Youth of the Year: Sanette Tanaka

President Craig stated one of the honorable parts of being Mayor was recognizing individuals from our community who have excelled and honored their families, community, and their schools. He stated tonight we recognized those students: Daniel Biggs, Kyle McVey, Mark Orlich, Sanette Tanka, Genesis Villanueva, and Amy Wu. Other students not present tonight but were nominated were Portia Anderson, Sara Campbell, and Jacklyn Rickards.

The meeting reconvened at 8:04 p.m.

Present: Trustees William Manton, Toni Carter, Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby and President Rodney Craig

No one signed up for Townhall Session.

President Craig had no report.

Motion by Trustee Kaiser and seconded to go to Executive Session for the purpose of Personnel – Section 2(c)(1) and return. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby NAYS: Carter

ABSENT: None

Present: Trustees William Manton, Toni Carter, Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby and President Rodney Craig

Proclamation: Declared Month of April as Sexual Assault Awareness month

Appointed: Seth Sabel and Edward Zimel Jr. to the Dev Commission with Terms to Expire April 30, 2009

Approved: Contract for Expansion of Card Control Access System to Mac Systems Ltd. in for $14,439.00

Approved: Contract for Install of New Electric Strike Plates & Primus Security Cylinders on the Locks to Action Lock and Key for $9,618.37

Approved: Contract for the Sidewalk, Curb and Gutter Repl to M & A Cement Work Inc. Not to Exceed $100,000.00

Approved: Contract for the 2008 Street Resurf. Prog to A. Lamp Concr. in an Amount Not to Exceed $599,241.00

Passed RES R-08-08: Maintenance of Streets & Highways by Muncip. Under IL Highway Code

Passed ORD O-08-25: Amend the Floodplain Regs in the Engineering Standards and Specs

Passed RES R-08-09: Agrmt between Village & HS District No. 87 for Reciprocal Reporting

Approved: Minutes

Roll call:

AYES: Manton, Carter, Kaiser, Nicolosi, Packham, Eby NAYS: None

ABSENT: None

5-A.1 Signed a Proclamation Declaring the Month of April as Sexual Assault Awareness Month in the Village of Hanover Park.

5-A.3 Appointed Seth Sabel and Edward Zimel Jr. to the Development Commission with Terms to Expire April 30, 2009.

5-A.8 Awarded the Contract for the Expansion of the Card Control Access System to Mac Systems Ltd. in an Amount Not to Exceed $14,439.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.9 Awarded the Contract for the Installation of New Electric Strike Plates and Primus Security Cylinders on the Locks to Action Lock and Key in an Amount Not to Exceed $9,618.37 and Authorized the Village Manager to Execute the Contract Documents.

5-A.10 Awarded the Contract for the Sidewalk, Curb and Gutter Replacement to M & A Cement Work Inc. in an Amount Not to Exceed $100,000.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.11 Awarded the Contract for the 2008 Street Resurfacing Program to A. Lamp Concrete in an Amount Not to Exceed $599,241.00 and Authorized the Village Manager to Execute the Contract.

5-A.12 Passed Resolution R-08-08: Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code.

5-A.13 Passed Ordinance O-08-25: Amending the Floodplain Regulations in the Engineering Standards and Specifications.

5-A.14 Passed Resolution R-08-09: Authorizing an Intergovernmental Agreement Between the Village of Hanover Park and Glenbard Township High School District No. 87 Authorizing the Development of Guidelines for Reciprocal Reporting.

7-A.1 Waived the Reading and Approved the Minutes of the Preliminary FY09 Budget Workshop of March 3, 2008, as Published.

Motion by Trustee Manton and seconded to Pass Ordinance O-08-22: Increasing the Number of Class A Liquor Licenses (Go Cool Restaurant). There was no discussion. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby NAYS: Carter

ABSENT: None

Motion by Trustee Kaiser and seconded to Pass Ordinance O-08-23: Amending Chapter 2 Administration Regarding the Village President, Board of Trustees and Village Manager. It was brought out that payroll records for the Village Clerk needed to be looked at. Discussion centered around what was in the Code and what was offered as certification did not match, citing the Clerk was to be certified by the International Institute of Municipal Clerks and there was no evidence of that. Clerk Craig stated she did not have a certification with the International Institute of Municipal Clerks. She noted she had taken all the classes both at Northern Illinois University and the University of Illinois but had never attended an international conference, a requirement. President Craig asked what was being requested and it was clarified that it appeared the Clerk was being overpaid and it needed to be fixed. Mr. Hummel stated he was not aware of this previously and would like to look into it further and report back to the Board.

A discussion ensued that we did not need to go down a path that did not make sense and that the Board needed to move on to Village business. It was also questioned if there were any significant changes in Chapter 2 which was being amended. Mr. Binninger pointed out that all the changes were underlined first and the second document contained that actual ordinance itself. He continued all the underlined areas were changes or additions to the current code. He noted some of the changes were clarifications that complied with State statutes. He stated the next major change was under the Village President which included additional duties, again directly out of the State statutes. He noted the Village Manager duties were also State statute updates.

Further comments were made with regard to the salary of the Village Clerk. Clerk Craig asked to respond and stated she was a Registered Clerk through the Illinois Municipal Clerk’s Association. She stated she had never used the Certified Municipal Clerk title nor the initials after her name. She stated her Clerk’s salary was in her paycheck along with the Collector’s salary. She stated any time she was at a dinner for the Village of Hanover Park, she had reimbursed the Village and she had never charged the Village any money for train fares, parking or mileage. She noted that she was not aware of being overpaid and if she had, she certainly would have said something. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby NAYS: Carter

ABSENT: None

Motion carried – Passed Ordinance O-08-23: Amending Chapter 2 Administration Regarding the Village President, Board of Trustees and Village Manager

Approved: Delete Sections (c)1 and (c)5,

Remove "…protect the rights," , have a 1 year trial, and name the Chair by 2^nd meeting

Motion by Trustee Eby and seconded to Pass Ordinance O-08-24: Creating the Cultural Inclusion and Diversity Committee. Trustee Eby noted that this committee was not really needed since it already existed on the township level. He noted he would not vote for it. Trustee Manton commented there were not enough on the committee to truly represent the Village, and some items needed to be deleted, i.e. under Section 2-551 (b) "…and to protect the rights of all residents" and Section (c) (5) "…to safeguard the rights of all residents." Trustee Manton stated the reasons to delete these were because it gave a sort of tone of enforcement power to a committee, and committees do not have enforcement power and they should not be there mainly because of verbiage and not intent. He also addressed the title noting perhaps it should be Human or Community Relations. Trustee Kaiser also was not too sure of the name, noting perhaps Human Relations or Human Services Committee. She also noted under Section (c) deleting 1 and 5 and leaving in 2, 3, and 4. Trustee Nicolosi stated he was not particularly happy with the name but since staff had recommended it, he would support it.

Trustee Packham agreed with all that had been said previously, deleting (c) 1 and 5, and he would vote in favor of it.

Pamela Haley, resident for 12 years, addressed the Board stated she was almost at a loss for words. She stated being a minority in this town and listening to the comments that this committee can’t be called cultural was ridiculous. She attended the 50^th anniversary gala and everyone seemed to tout culture and we had an African Sister City when other towns had European countries. She stated by calling it Community Relations or not using tax dollars, and with no disrespect to anyone, she stated they were not looking at the issues and this board was not reflective of our town.

Motion by Trustee Packham and seconded to change the title to Community Relations Committee, that Items (c)1 and (c)5 be deleted, that the references to protecting the rights of residents be removed and that a one year trial be given, and if successful, wonderful. He also recommended that Trustee Carter be liaison and provide the Board with the name of the Chairperson after the second meeting.

Trustee Manton still did not feel that 9 people were sufficient to represent the diversity of this community. It was pointed out that it stated no less than 9 people.

Trustee Carter stated that she would not lead any committee that did not have inclusion and diversity in it. She would not go through this again, and that inclusion meant it included herself, it included you and it included every single person in this room and outside of this room. She continued if the committee could not be approved without the culture inclusion in the name, then this committee could be withdrawn, unless another trustee wanted to lead it.

President Craig stated he went to Einstein School and the 4^th graders get it! He stated that school was so culturally diverse, he could not believe it, noting children were sitting next to each other of different backgrounds and they enjoyed themselves, reading and sharing the value of diversity. He stated children get it but for some reason we were stuck with having dialog around our culture and sharing our differences and valuing those differences as a way of making decisions, which we seem to be struggling with with this Board. He stated Trustee Carter has a passion for leading the way around her culture and her diversity and including people in that, however it seemed we were not ready for this committee. He asked it either be tabled or move forward.

Trustee Manton suggested to call it the Cultural Inclusion Committee.

Mr. Ed Zimel from the audience asked if Trustee Packham said to do a trial for one year, what was in a name. He stated why argue about it and get nowhere and nobody wins. He stated why couldn’t the community win with the one year trial and why was that so difficult to do.

Roll call for the motion to remove protect the rights, 1 year trial, name of chair person by the second meeting, remove items 1 and 5 under Section (c).

Trustee Packham amended the amendment to the motion to include Cultural Inclusion and Diversity Committee as the committee name and it was seconded.

Motion by Trustee Packham and seconded to change the name of the Committee back to the Cultural Inclusion and Diversity Committee. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham NAYS: Eby

ABSENT: Carter

Motion on the floor to amend the ordinance to delete Sections (c)1 and (c)5, remove "…protect the rights", have a 1 year trial, and name the chair person by the 2^nd meeting. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby NAYS: None

ABSENT: Carter

Motion on the floor to Pass Ordinance O-08-24: Creating the Cultural Inclusion and Diversity Committee, as Amended. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham NAYS: Eby

ABSENT: Carter

President Craig thanked the audience for their comments.

Motion by Trustee Manton and seconded to Approve the ATM Deployment Action Agreement with the DuPage Credit Union for the Installation of an ATM Machine in the Police Department Lobby and Authorize the Village Manager to Execute the Agreement.

Mr. Bob Palumbo, President of the DuPage Credit Union stated he appreciated the opportunity to provide an ATM for the Village and employees at no cost to the Village. He also congratulated the Village on their 50^th anniversary, as they celebrated theirs two years ago. It was questioned how much the charge was for users, and noted for non-credit union members it was $2, for credit union members, it was free. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham, Eby NAYS: None

ABSENT: Carter

Motion carried – Approved the ATM Deployment Action Agreement with the DuPage Credit Union for the Installation of an ATM Machine in the Police Department Lobby and Authorized the Village Manager to Execute the Agreement

Motion by Trustee Kaiser and seconded to Approve Warrant W593 in the Amount of $163,852.94. President Craig fielded questions on the warrant. Roll call:

AYES: Manton, Kaiser, Nicolosi, Packham Eby NAYS: None

ABSENT: Carter

Trustee Manton wanted to discuss minutes that we were behind on and noted the packet with Executive Session minutes. Clerk Craig stated she had been working with Mr. Samelson and that he gave her a list. She stated she gave him the ones that were on the list that had already been approved and the dates they were approved. She noted she gave him the dates of the ones that were being held, and the dates of the ones that were in the packet they currently had, and some Executive Session minutes that still needed work, and other sets that were retreats. She stated since she had been here, there were never minutes at a retreat, as she was invited to the retreat as a participant. She stated if that had changed, she needed to know, as she would not be a participant but would take the minutes. She stated she took full responsibility for anything that had happened, noting she had some problems with temporary help, but it was under her watch and she took full responsibility. She asked that the nasty threatening e-mails stop, as she did not appreciate those e-mails that she was receiving.

It was asked if that wasn’t the law that open meetings needed minutes and answered it was the law, but stated if the Clerk was to take minutes, then she needed to know if she should take the minutes, or hire someone else to take them.

Clerk Craig also stated she was making a change that at every Village Board meeting, you will see not only the minutes from the Regular Board of Trustees meeting, but you will also see the minutes from the Executive Session from that meeting. She stated the minutes would state to Approve the minutes of Executive Session but not released, so approvals will be made as to content, but not releasing the information.

Trustee Packham stated if it were a published meeting, minutes were required, but as far as Executive Session goes, State law stated it only needed review twice per year. Clerk Craig stated they could be released twice per year but they would be given at every single meeting from now on.

It was questioned if there were consequences for missing minutes, and Corporate Counsel Samelson stated he received data he had not had a chance to look at but it appeared to him that the data base was being worked on. Clerk Craig stated there were dates that were executive minutes and that they were not on the list, there were dates when there was no meeting, and there were dates on the list where the minutes had already been approved. Mr. Samelson also asked that copies be given to Mr. Binninger so they could compare their data.

Mr. Hummel stated that Fiscal Year 2009 document was released to the Board and it would be presented at the next regular Board meeting on April 17, 2008.

He also stated if there were any questions related to the budget to please feel free to contact him.

Clerk Craig had no report.

Mr. Samelson had no report.

Trustee Manton had no report.

Trustee Carter had left early to attend the LEADS V session in Springfield.

Trustee Kaiser had no report.

Trustee Nicolosi had no report.

Trustee Packham questioned why the Village of Hanover Park was not one of the places to apply for the RTA Senior pass and requested that we look into it.

Trustee Eby had no report.

Sherry L. Craig

2121 West Lake Street

Mr. Hummel stated as part of a redevelopment project and in accordance with Illinois Municipal Code, a municipality is required to conduct a public hearing whenever it is considering vacation of public properties. He noted this was specifically related to the issue of the vacation of a segment of an alley between 2018 and 2016 Lake Street. He stated these properties were adjacent to the vacant Lakewood Restaurant and the Suburban Tire business.

He continued as part of a redevelopment of this area, a portion of the alley would be vacated and the alley would be realigned with a new ingress/egress driveway, which was part of the Lake Street reconstruction project. He referenced a map showing the segment to be vacated and the new alignment (attached).

Mr. Hummel noted this was a public hearing with the purpose to inquire whether there were any interested persons who wished to speak on the topic and the formal action would be brought forth as part of the redevelopment agreement.

President Craig asked if anyone in the audience wished to speak on this topic. There was no response.

Sherry L. Craig

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