Board of Trustees Minutes

2121 West Lake Street

Hanover Park, IL 60133

President Craig called the Meeting to Order at 7:30 P.M.

PRESENT: Trustees Toni Carter, Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby, William Manton, and President Rodney Craig

ABSENT: None

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance.

Motion by Trustee Manton and seconded to Place Items 5-A.6, 7, 8, 10, 11, 12, 13, 14, 16, 17, 18, 20 and 7-A.1 and 7-A.3 on a Consent Agenda. Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None

Dave and Carol Warkel, 6911 Catalpa, addressed the Board. Mrs. Warkel

stated when she came to the Village for a permit to have her driveway re-done, the gentleman she spoke with was very rude to her. She asked him what steps were required and he told her it was too wide and she needed a plat of survey. When she came back the second time the gentleman explained the new laws with respect to driveways. She stated the new laws meant they had to flip their entire driveway around from what it was. Mr. Hummel suggested that staff review the situation and a summary would be provided at the May 1 meeting to address the problem. Mr. Hummel mentioned zoning and codes would be addressed. President Craig agreed and asked staff to review this and work with Mr. Grill and Community Development and come back to the Board with their findings.

Trustee Carter apologized to the homeowners for the rudeness of our staff and commented that she hoped Mr. Grill would address this issue with his staff.

5-A.1

President Craig read the Proclamation declaring April 25^th as Arbor Day in the Village of Hanover Park. He also noted there was a nice event being planned on April 25 at Elsie Johnson School. Trustee Kaiser stated it would begin at 9:30 a.m. outside, weather permitting, noting not only was it our 50^th anniversary, but it was also Elsie Johnson School’s 25^th anniversary and she invited all to attend.

Motion by Trustee Manton and seconded to go to Executive Session for the purpose of Personnel – Section 2(c)(1), Litigation – Section 2(c)(11) and Review of Executive Session Minutes – Section 2(c)(21) after the meeting. President Craig noted we would not return for action. Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None

President Craig swore in Firefighter Chris Chalmers and Firefighter Paul Lanctot. Both were congratulated and welcomed.

Motion by Trustee Manton and seconded to Pass Ordinance O-08-26: Adopting the 2008-2009 Budget in Lieu of Passage of an Appropriation Ordinance. It was questioned if this budget was the best Mr. Hummel could have done and he answered it addressed the budget within the financial constraints of the goals of the Village Board. It was again questioned if there was a reserve amount as it looked as though all the revenues expected were spent. Mr. Hummel stated recurring revenues matched approximately operating expenditures. Trustee Carter asked for the exact reserve number and Ms. Rock stated at the end of fiscal year 2009, it was estimated to be $6,533,732, which was 26.8% of the FY’09 expenditures. She stated our policy required 25%. It was questioned how much of revenues would be generated in 2009 that would be earmarked for reserves and answered none, as we were drawing down from our reserves, approximately $1.9 million. Mr. Hummel stated there was no operating revenue, no tax, no fee for the purpose of building reserves. It was questioned if that was a good strategy and Mr. Hummel stated his goal was a balanced budget and at the same time to address the needs the Board had identified including increases in police protective services. He stated he responded to the Board within a balanced budget. Lastly, it was questioned if there was a plan whereby we did not have to draw down from our reserves. It was answered the plan was to continue to operate at the levels we could on an annual basis and within that, addressing the identified needs. Mr. Hummel stated to do otherwise required an increase in revenues and that was not recommended other than the increases in user fees and the property tax increase within the Truth in Taxation. He reiterated the choice was to either reduce expenditures or increase revenues. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton NAYS: Carter

ABSENT: None

Approved Intergov’t Agt between DuPage Co & Village for Mowing Along Co Roads & Rights of Way

Approved an Increase in the Existing Standing P.O. with Synagro Central for $25,000

Passed RES R-08-10: Authorizing Membership & Participation in the NE IL Public Safety Training Academy (NIPSTA).

Approved a Three Year Contract for Cathodic Protection Maintenance to Corrpro Waterworks for $14,535

Approved the Contract for the Annual Flower Planting to Sebert Landscaping for $24,309

Approved the Contract for a 2008 Ford F-250 Pickup to Currie Motors for $25,335

Passed RES R-08-11: Approving an IL Elevator Safety Program Agt. with the State Fire Marshall

Passed ORD O-08-27: Adding Safety Standards for Elevators to the Building Code.

Passed RES R-08-12: Accepting Public Improvements in the Savannah Subdivision.

Approved the Contract for Bulletproof Vests and Police Equipment to Streicher’s for $28,352

Approved the Contract for the Purchase of Police Department Uniforms to Kale Uniform for $39,440

Approved the FY09 Annual Fin Software Maint Agt with Sunguard Public Sector for $46,170

Waived the Reading and Approved the Minutes of the Public Hearing of April 3, 2008, as Published.

Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None

5-A.6 Approved the Intergovernmental Agreement Between the County of DuPage and the Village of Hanover Park for Mowing Along County Roads and Rights of Way.

5-A.7 Approved an Increase in the Existing Standing Purchase Order with Synagro Central in the Amount of $25,000.00.

5-A.8 Passed Resolution R-08-10: Authorizing Membership and Participation in the Northeastern Illinois Public Safety Training Academy (NIPSTA).

5-A.10 Awarded a Three Year Contract for Cathodic Protection Maintenance to Corrpro Waterworks in an Amount Not to Exceed $14,535.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.11 Awarded the Contract for the Annual Flower Planting to Sebert Landscaping in an Amount Not to Exceed $24,309.00 and Authorized the Village Manager to Execute the Contract Document.

7-A.1 Waived the Reading and Approved the Minutes of the Public Hearing of April 3, 2008, as Published.

7-A.3 Approved and File for Future Release the Minutes of the Executive Session of April 3, 2008.

5-A.12 Awarded the Contract for the Purchase of a 2008 Ford F-250 Pickup to Currie Motors in an Amount Not to Exceed $25,335.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.13 Passed Resolution R-08-11: Approving an Illinois Elevator Safety Program Agreement with the Office of the State Fire Marshall.

5-A.14 Passed Ordinance O-08-27: Adding Safety Standards for Elevators to the Building Code.

5-A.16 Passed Resolution R-08-12: Accepting Public Improvements in the Savannah Subdivision.

5-A.17 Awarded the Contract for the Purchase of Bulletproof Vests and Police Equipment to Streicher’s in an Amount Not to Exceed $28,352.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.18 Awarded the Contract for the Purchase of Police Department Uniforms to Kale Uniform in an Amount Not to Exceed $39,440.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.20 Approved the FY09 Annual Financial Software Maintenance Agreement with Sunguard Public Sector in an Amount Not to Exceed $46,170.00 and Authorized the Village Manager to Execute the Agreement.

7-A.1 Waived the Reading and Approved the Minutes of the Public Hearing of April 3, 2008, as Published.

7-A.3 Approved and Filed for Future Release the Minutes of the Executive Session of April 3, 2008.

Approved the Contract for the FY09 Sign Materials to Traffic Control and Protection in an Amount Not to Exceed $25,000

Motion by Trustee Kaiser and seconded to Award the Contract for the FY09 Sign Materials to Traffic Control and Protection in an Amount Not to Exceed $25,000.00 and Authorize the Village Manager to Issue a Standing Purchase Order.

Mr. Hummel stated this was an annual standing purchase order that went out for bid. He stated a larger amount was requested because there was unit pricing and we would only purchase up to the required signs and posts as necessary. He noted it was determined competitively but stated we would like authorization up to the budget allocation of $25,000.00.

It was questioned why we were agreeing to more money than what the bidder requested, and Mr. Hummel answered that the materials were estimated amounts. President Craig stated with the events planned this year we may need that cushion. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton NAYS: Carter

ABSENT: None

He stated the 50^th Anniversary Committee would have more information after their next meeting on the Car Show plan and noted it looked like quite an exciting event.

Motion by Trustee Packham and seconded to Pass Ordinance O-08-28: Approving the Transfer of Volume Cap in Connection with Private Activity Bond Issue, and Related Matters.

Mr. Hummel stated that the Village obtained allocation for private activity bonds annually. He stated these were tax exempt issues that were available in which a private user could derive interest savings compared to a conventional loan. He noted the private activity bond did not adversely impact our own individual Village credit, that it was tax program that was recognized. He stated if the allocation was not utilized by May 1 of each year, the funds were automatically seeded to the State. He stated this year we had not received a formal request, for example, from an industrial or commercial user to utilize our private activity bonds. However, he noted the first-time mortgage program emphasized issues of housing, especially with the real estate downturn. He stated this program proposed assistance to first-time homebuyers via a down payment assistance program. He stated we joined 80 other communities including our neighbors of Schaumburg, Hoffman Estates, and Streamwood in entering into this program in which Hanover Park residents or persons purchasing property in Hanover Park could utilize the favorable financing program to lower their costs, specifically with their down payment. He stated this program, referred to as Assist, was being offered by the Stern Brothers & Co. investment banking firm. He stated the program offered fixed rate mortgages and the eligible purchaser would have available up to a 4.25% cash gift at closing, to utilize for a down payment or closing costs. He noted the documents included the income limits eligibility in both Cook and DuPage County and the maximum amount of a house that could be purchased. He stated staff recommended that the Board adopt this program as it was very advantageous.

Comments from the Board indicated support and hoped the residents availed themselves to this program. It was questioned what was the success rate of other villages that had utilized this program. Mr. Hummel stated in 2006 the Village entered into this program, but he did not have performance records. It was reiterated it was for the first-time homebuyer and targeted for the down payment provided income eligibility limits were met.

Eira Corral addressed the Board and asked how the outreach been performed in the past. Mr. Hummel stated the program was just being developed and once approved the Village would advertise the program in the upcoming Hanover Park Hi Lighter as well as contact the lenders throughout our community. He stated that in 2006 there was a similar program in that it focused on the first-time homebuyers. Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Pass Ordinance O-08-29: Amending the Base Salary Plan of the Village of Hanover Park. It was noted that Ms. Richard was not present as there were questions that needed answers. It was questioned if it was wise to expand the band widths of the Management part of the Village staff in light of the weak economy and if these were in line with the market. Trustee Carter indicated that she would like some back-up information on the staff over the past several years.

Mr. Hummel stated Ms. Richard was at a professional conference this week and he stated staff had done external and internal evaluations related to market and felt we were where we should be in terms of market median allocations. He stated the overall adjustments for the vast percentage of the bands did not necessarily mean salaries automatically increased. He stated the band expansion related to both minimum competitive salaries offered as well as the maximum for the long-term professional employees. He stated the band increases were 5% and some up to 7% reflecting the long term expertise of several employees. He also noted Ms. Richard was a member of an organization that had available on-line salary surveys for all positions, and noted we were well within the market ranges provided. He stated the salary ordinance was historically part of the budget document and it included the allocations incorporated in labor contracts. He stated staff recommended adoption. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: Carter

ABSENT: None

Motion by Trustee Manton and seconded to Approve Warrant SWS592 in the Amount of $1,805,828.38. President Craig fielded questions on the warrant. Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None

Motion by Trustee Packham and seconded to Approve Warrant SW593 in the Amount of $205,978.49. President Craig fielded questions on the warrant. Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: None

ABSENT: None

Mr. Hummel had no report.

Approved: Corrected Minutes on Page 5 of 9 to read: Trustee Carter abruptly left the meeting without comment.

Motion but no Second to change wording on why Trustee Carter left meeting.

Approved Minutes of the Regular Board of Trustees’ Meeting of April 3, 2008, As Amended

Motion by Trustee Manton and seconded to Waive the Reading and Approve the Minutes of the Regular Board of Trustees’ Meeting of April 3, 2008, as Published. Motion by Trustee Packham and seconded to correct the minutes on Page 5 of 9 to read: Trustee Carter abruptly left the meeting without comment. Roll call:

AYES: Carter, Kaiser, Packham, Eby, Manton

NAYS: Nicolosi

ABSENT: None

Motion by Trustee Carter to add Trustee Carter left the meeting because Trustee Packham continued to call diversity an oxymoron and she felt it was very disrespectful and degrading to the minorities of this community. The motion was not seconded.

Ms. Eira Corral addressed the Board stating that the business people who had attended this meeting for the first time were disappointed not understanding what was going on.

Trustee Kaiser clarified that on Page 3 of 9 under 5-A.6 that attendance at an International Conference was not a requirement. Clerk Craig stated at that time she was going through her certification process it was a requirement.

Motion by Trustee Kaiser and seconded for Approval of the Minutes, As Amended. Roll call:

AYES: Carter, Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: None

ABSENT: None

Mr. Samelson had no report.

Trustee Carter acknowledged to the Board and Community that she left the last Board meeting because Trustee Packham called diversity and inclusion an oxymoron three times and that she found that language and behavior totally unacceptable and she would not tolerate those comments from Mr. Packham either two weeks ago, today, tomorrow or in the future.

She commented Positive Change was hosting its Career Symposium at the Library on Saturday at 10:30 a.m. with the topic "Managing Your Career in a Global Economy," and the speaker was Dr. Christopher Easley, Associate Professor at Governor’s State.

Trustee Carter stated she requested the hiring and supplier ratio data from the Village Manager’s office and she had not received that information. She also requested the legal and HR analysis on the elimination on the Collector’s position and she had not received that information either. She also requested all of Mr. Hummel’s direct staff salaries for the past 10 years.

Trustee Kaiser had no report.

Trustee Nicolosi had no report.

Trustee Packham had no report.

Trustee Eby stated that Trustee Carter’s requests were going to require a lot of staff time and felt that would need Board approval. Mr. Hummel stated he would look into it and report back.

Trustee Manton commented that he agreed with Trustee Eby and thought it required three Trustees to move staff to do anything, but he wasn’t sure and President Craig stated it was with the exception of Trustee Manton’s own requests.

Trustee Manton commented that he felt it was time to look at an ordinance to require residential fire sprinklers. He stated they saved property, they protected the lives of the residents, and they protect the lives of the firefighters.

Sherry L. Craig

2121 West Lake Street

ABSENT: Trustee Joseph Nicolosi

The Budget Law Hearing was called to order by Village President Craig at 7:15 p.m.

Mr. Hummel began that State statute required prior to consideration of the annual budget that a public hearing be held. A public notice was published on April 5, 2008 in the Daily Herald in accordance with the law. The fiscal year 2009 budget provided revenues and expenditures for the period May 1, 2008 through April 30, 2009. Mr. Hummel stated that once the budget was approved, the document would be available on the Village’s website.

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Mr. Hummel stated total expenditures in the proposed FY’09 budget were 5% greater than the prior year. He noted the revenue side included a 4.5% increase in the general fund property tax levy, and there were increases in the rental residential and ambulance fees. He highlighted the following: 2 additional on-the-street police patrol officers, 2 code enforcement officers, an allocation for the 50^th anniversary celebration which included a 4-day family festival similar to the former HarvestFest, seed money for the new Hanover Park Chamber of Commerce, an allocation for the acquisition of land for a future new Police building, and an allocation for a bike path on the natural gas pipeline easement in the northern portion of the community between Barrington Road and the Village of Schaumburg. He continued the budget addressed several environmental mandates including the construction of a new dissolved oxygen tank at the wastewater treatment plant, and in the water and sewer fund, there was an expanded water main replacement program addressing aging infrastructure. He stated Tanglewood Avenue would be reconstructed as part of the motor fuel tax (MFT) allocation along with a $500,000 program to re-surface approximately 15 streets throughout the community. Finally, he added there was an allocation to re-evaluate the comprehensive plan and the zoning ordinance, this being done on a 10-year basis.

He noted the 2009 budget addressed the goals of the Village Board and was balanced. President Craig asked if there were any comments from the audience. There were no comments from the audience or the Board.

Sherry L. Craig

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