Board of Trustees Minutes

2121 West Lake Street

Hanover Park, IL 60133

President Craig called the Meeting to Order at 7:30 P.M.

PRESENT: Trustees Lori Kaiser, Joseph Nicolosi, Robert Packham, Wesley Eby, William Manton, Toni Carter, and President Rodney Craig

ABSENT: None

ALSO PRESENT: Village Manager Marc Hummel and Corporation Counsel Norman E. Samelson

All joined in the Pledge of Allegiance.

Motion by Trustee Manton and seconded to Place Items 5-A.7, 11, 12, 14, 15, 16, 17, 18, 19, 20, 21, 22, 25, 26, 27, 28, 29, 30, 31, 33, 35, 36, 38, 39, 40, and 7-A.1, 7-A.2, 7-A.3, and 7-A.4 on a Consent Agenda. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

President Craig stated that Mr. George Hancock, 2008 Stairway Drive, would address the Board when the item came up on the Agenda regarding the Fire Department increases.

Ms. Leah Thornton, 2293 Leeward Lane, addressed the Board regarding the cracked sidewalk in front of her home. She noted when it rained, it flooded and she wanted to know what she needed to do to get it fixed. She also noted she had been trying for two years to get this fixed. She also stated when the inspector came out for the new driveway, he never came to them, but gave the paperwork to a neighbor. She continued when her husband tried to speak with the inspector, he got in the car and left. President Craig noted this would be brought up with the department head and Mr. Hummel also asked to see who the inspector was. President Craig stated that this would be looked at.

President Craig stated the CONECT meeting today went very well. He stated he gave his first State of the Village address and he enjoyed the opportunity to be with the realtors and bankers and some Department Heads.

Clerk Craig noted Mr. Schaeffer signed for the Townhall Session. Mr. Tom Schaeffer stated he signed in as "Friends of Mrs. Craig" as there were several residents here. He thanked Mrs. Craig for her many years as Village Collector as did several other residents. He stated she was the face most Village residents knew and they wanted to show their support and thanks. They presented her with a plant and flowers. They applauded and Clerk Craig expressed her appreciation.

President Craig presented a Fire Department Commendation to BC Jeannine Ames, FF/PM Larry Anselmo, Lt. Roger Bayne, FF/PM Brian Chmielak, FF/PM Dean Deldin, POC Shawn Dobberfuhl, FF/PM Scott Edwards, FF/PM Eric Fors, FF/PM Kelly Gawlik, FF/PM Rick Herzog, Lt. Richard Hish, FF/PM Jeffrey Hoffmann, FF/EMT Paul Lanctot, FF/PM Marc Montalbano, Lt. Darren Nocks, FF/PM Isidore Ordinario, BC Larry Pikora, FF/PM Nick Rossberg, FF/PM Peter Rossberg, POC John Stallings, FF/PM Tony Welnowski, AC Ken Zaccard and Chaplain Jennie Swanson.

President Craig stated they were three separate incidents, all involving three separate traffic accidents. The first incident was September 25, 2007 at 3:30 p.m. at the s-curve at County Farm Road. Chief Haigh stated this accident involved 3 vehicles, with extensive damage, a total of 7 patients, and 3 of them needing extricated from their vehicles. He stated extrication time from those 3 patients exceeded 30 minutes due to the extensive damage to the vehicles. He noted all patients involved required advanced life support care provided by both Hanover Park and Bartlett paramedics. He stated one patient suffered a partially amputated right leg and a cervical spine fracture. Chief Haigh stated that due to the excellent trauma care provided by our paramedics, the patient’s leg was saved, and she had no paralysis from the spinal injury.

Chief Haigh stated the second incident occurred on October 27, 2007 at 2:16 a.m. the Fire Department was dispatched to a vehicle accident on County Farm Road by the pet cemetery. He stated the accident involved two vehicles with heavy damage. He stated the driver from one of the cars was thrown from the wreckage and was laying in the street and the 17 year old male in the other car had his foot pinned between the brake petal and the collapsed dashboard. Chief Haigh stated the extrication was complicated due to the fact that any movement to the dash or brake petal pushing against the patient’s foot caused severe pain. He continued both sets of hydraulic rescue tools from both of our engines (North side and South side engines) were used simultaneously to free this young man. He noted ultimately enough material was removed to tunnel in his foot and cut the brake petal. He stated due to the tenacity of these people and the EMS care provided, the patient suffered no long-term injuries to his foot.

Lastly, Chief Haigh stated the last incident occurred on October 28, 2007 at 3:08 a.m. again at the s-curve on County Farm Road. He stated this involved a single car that left the road and hit a tree. He continued damage was severe to the driver’s side where the door was wrapped around the tree and entrapped the 22 year old occupant, basically from the knees down. He noted that there was a 17 year old female passenger who was injured but was not trapped, and she was removed and transported to St. Alexius. He continued that upon further investigations, the driver’s left leg was pinned between the tree and the collapsed dashboard. He noted the vehicle’s roof was removed and advanced life support care was initiated. He further noted that numerous attempts to remove the patient were unsuccessful. He stated it was then decided to pull the vehicle away from the tree to allow extrication procedures to free the patient, a highly unusual procedure. Chief Haigh stated that after one hour and twenty minutes, the patient was finally extricated. He stated in addition to the Fire Department citation, Firefighter/EMT Lanctot and Firefighter/PM Scott Edwards would be receiving individual certificates for their achievement in treating the patient. He stated the patient was then air lifted to Good Samaritan Hospital, was treated for his injuries, and was doing very well.

All were congratulated. Chief Haigh noted that Firefighter John Stallings was being deployed to Kuwait, his second with the Air Force and this evening was his last night prior to his deployment.

Chief Haigh also had a commendation to Battalion Chief Jeannine Ames for her fourth year in traveling to Belize to provide medical assistance to the underprivileged.

Declared May 4-10 Public Service

Recognition Week

President Craig stated he signed a Proclamation declaring May 4^th through May 10^th as Public Service Recognition Week.

Motion by Trustee Manton and seconded to go to Executive Session for the purpose of Personnel – Section 2(c)(1) and Litigation – Section 2(c)(11) after the meeting. President Craig noted we would not return for action. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Approved: Contract for for Office Furniture to Office Concepts Not to Exceed $135,000.00

Approved: Issuance of a FY09 Purchase Order to Synagro Central LLC to Continue the Contract for Sludge Removal Not to Exceed $140,000.00

Approved: Additional Funds for Commuter Lot Snow Removal to NW Landscape Not to Exceed $3,790.00

Approved: Issuance of a FY09 P.O. to Classic Landscape Ltd. to Continue the Turf & Landscape Maintenance Not to Exceed $27,604.00

Approved: Issuance of a FY09 P.O. to Classic Landscape Ltd. to Continue the Commuter Lot Turf & Landscape Maintenance Not to Exceed $17,880.00

Approved: Issuance of a FY09 P.O. to Sebert Landscaping to Continue the Lake Street Turf and Landscape Maintenance in Not to Exceed $13,500.00.

Approved: Contract for Laboratory Services to Suburban Laboratories Not to Exceed $29,000.00

Approved: Contracts for the FY09 Street Materials to Various Vendors as Outlined in the Public Works Agenda Item Dated April 23, 2008

Approved: Contract for the Purchase of Cleaning Supplies and Paper Products to Case Lots in Not to Exceed $15,000.00

Approved: Contract for the Purchase of Cleaning Supplies and Paper Products to Amsan Not to Exceed $15,000.00

Approved: Contract for the Purchase of P.W. Uniforms to Cintas Corporation Not to Exceed $12,450.00

Approved: Contract for Water & Sewer Materials to H.D. Supply Waterworks in Not to Exceed $18,000.00

Approved: Contract for the Purchase of Equipment Parts to Standard Equipment Co. Not to Exceed $24,000.00

Approved: Contract for truck parts to Chicago Int’l. Not to Exceed $12,000.00

 Approved: Contract for Fire Equipment Parts to Certified Fleet Services Not to Exceed $15,000.00

–Approved: Contract for the Purchase of Tires to Pomp’s Tire Service Not to Exceed $15,000.00

Approved: Contract for Auto and Truck Parts to Carquest Parts Company Not to Exceed $18,000.00

Approved: Contract for Auto and Truck Parts to Genuine Parts Company Not to Exceed $18,000.00

Approved: Contract for Ford Auto and Truck Parts to Friendly Ford Not to Exceed $17,000.00

Passed ORD O-08-31: Granting a Rear Yard Variation for 2064 Lake St, Hanover Park, IL

Passed RES R-08-14: Authorizing the Acceptance of a Plat of Dedication (Expansion of Center Ave - Lake Street Alley) .

Passed ORD O-08-33: Authorizing the Execution of a Redevelopment Agmt. (Suburban Tire)

Passed ORD O-08-35: Adopting by Reference the 2006 Int’l Building Code.

Passed ORD O-08-36: Adopting by Reference the 2006 Int’l Residential Code

Passed ORD O-08-37: Adopting by Reference the Int’l Mechanical Code and the Int’l Fuel Gas Code.

Approved the Minutes of the Public Hearing of April 17, 2008, and Regular Board of Trustees’ Meeting of April 17, 2008

Approved and Filed for Future Release the Minutes of the Executive Session of April 17, 2008

Approved and Released the Executive Session Minutes as listed

Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

5-A.7 Awarded the Contract for the Purchase of Office Furniture to Office Concepts in an Amount Not to Exceed $135,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.11 Authorized the Village Manager to Issue a FY09 Purchase Order to Synagro Central LLC to Continue the Contract for Sludge Removal in an Amount Not to Exceed $140,000.00.

5-A.12 Approved Additional Funds for Commuter Lot Snow Removal to Northwestern Landscape in an Amount Not to Exceed $3,790.00 and Authorized the Village Manager to Execute the Contract Documents.

5-A.14 Authorized the Village Manager to Issue a FY09 Purchase Order to Classic Landscape Ltd. to Continue the Turf and Landscape Maintenance in an Amount Not to Exceed $27,604.00.

5-A.15 Authorized the Village Manager to Issue a FY09 Purchase Order to Classic Landscape Ltd. to Continue the Commuter Lot Turf and Landscape Maintenance in an Amount Not to Exceed $17,880.00.

5-A.16 Authorized the Village Manager to Issue a FY09 Purchase Order to Sebert Landscaping to Continue the Lake Street Turf and Landscape Maintenance in an Amount Not to Exceed $13,500.00.

5-A.17 Awarded the Contract for Laboratory Services to Suburban Laboratories, Inc. in an Amount Not to Exceed $29,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.18 Awarded the Contracts for the FY09 Street Materials to Various Vendors as Outlined in the Public Works Agenda Item Dated April 23, 2008 and Authorized the Village Manager to Issue Standing Purchase Orders as Outlined.

5-A.19 Awarded the Contract for the Purchase of Cleaning Supplies and Paper Products to Case Lots in an Amount Not to Exceed $15,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.20 Awarded the Contract for the Purchase of Cleaning Supplies and Paper Products to Amsan in an Amount Not to Exceed $15,000.00 and Authorize the Village Manager to Issue a Standing Purchase Order.

5-A.21 Awarded the Contract for the Purchase of Public Works Uniforms to Cintas Corporation in an Amount Not to Exceed $12,450.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.22 Awarded the Contract for Water and Sewer Materials to H.D. Supply Waterworks in an Amount Not to Exceed $18,000.00 and Authorized the Village Manager to Issue an Standing Purchase Order.

5-A.25 Awarded the Contract for the Purchase of Equipment Parts to Standard Equipment Company in an Amount Not to Exceed $24,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.26 Awarded the Contract for the Purchase of Truck Parts to Chicago International in an Amount Not to Exceed $12,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.27 Awarded the Contract for the Purchase of Fire Equipment Parts to Certified Fleet Services in an Amount Not to Exceed $15,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.28 Awarded the Contract for the Purchase of Tires to Pomp’s Tire Service in an Amount Not to Exceed $15,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.29 Awarded the Contract for the Purchase of Auto and Truck Parts to Carquest Parts Company in an Amount Not to Exceed $18,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.30 Awarded the Contract for the Purchase of Auto and Truck Parts to Genuine Parts Company in an Amount Not to Exceed $18,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.31 Awarded the Contract for the Purchase of Ford Auto and Truck Parts to Friendly Ford in an Amount Not to Exceed $17,000.00 and Authorized the Village Manager to Issue a Standing Purchase Order.

5-A.33 Passed Ordinance O-08-31: Granting a Rear Yard Variation for 2064 Lake Street, Hanover Park, Illinois.

5-A.35 Passed Resolution R-08-14: Authorizing the Acceptance of a Plat of Dedication (Expansion of Center Avenue – Lake Street Alley).

5-A.36 Passed Ordinance O-08-33: Authorizing the Execution of a Redevelopment Agreement (Suburban Tire).

5-A.38 Passed Ordinance O-08-35: Adopting by Reference the 2006 International Building Code.

5-A.39 Passed Ordinance O-08-36: Adopting by Reference the 2006 International Residential Code.

5-A.40 Passed Ordinance O-08-37: Adopting by Reference the International Mechanical Code and the International Fuel Gas Code.

7-A.1 Waived the Reading and Approved the Minutes of the Public Hearing of April 17, 2008, as Published.

7-A.2 Waived the Reading and Approved the Minutes of the Regular Board of Trustees’ Meeting of April 17, 2008, as Published.

7-A.3 Approved and Filed for Future Release the Minutes of the Executive Session of April 17, 2008.

7-A.4 Waived the Reading, Approved and Released the Executive Session Minutes of June 1, 2004, October 7, 2004, December 16, 2004, March 2, 2006, March 16, 2006, August 17, 2006, December 7, 2006, May 3, 2007, May 3, 2007, May 17, 2007, July 5, 2007, July 19, 2007, September 6, 2007, October 18, 2007, November 15, 2007, November 29, 2007, November 29, 2007 and December 6, 2007.

Passed RES R-08-13: Authorizing a Non-Exclusive License Agreement for the June 13, 2008 Relay for Life

Motion by Trustee Kaiser and seconded to Pass Resolution R-08-13: Authorizing a Non-Exclusive License Agreement for the June 13, 2008 Relay for Life. President Craig stated this was reviewed by attorneys for the Village, the Park District, and Relay for Life and this was the outcome. He noted this

was a way people get together to celebrate their survival from cancer. He stated it was a cancer fund-raising event and for many years it was in Bartlett and Streamwood and for our 50^th anniversary, it was brought to Hanover Park in collaboration with the Park District. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Kaiser and seconded to Approve a 50^th Anniversary Event Car Show Hosted by the Greater Suburban Hot Rod Association as Outlined in the Village Manager’s Agenda Item Dated April 23, 2008. It was questioned what happened to the registration fees from the event and why was the Village incurring $3,500 in expenses. Mr. Holdeman stated the money would go to DuCaps. Mr. Hummel stated the $3,500 in costs included barricades, street sweeping, advertising, trash pick-up, port-a-potty, wash stations, a generator for the DJ, and the purchase of t-shirts for volunteers and participants. Mr. Hummel explained that DuCaps was an agency involved with the Hanover Park Resource Center that worked with DuPage County and youths in the DuPage County area. Mr. Hummel also noted the $3,500 was allocated in the 50^th anniversary budget. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

President Craig thanked Mr. Holdeman for coming in and for all his efforts in working on this event.

Motion by Trustee Eby and seconded to Award the Contract for the Purchase of Electrical Supplies to Steiner Electric in an Amount Not to Exceed $25,000.00 and Authorize the Village Manager to Issue a Standing Purchase Order. Mr. Hummel stated this was a standing purchase order in which the Village acquired electrical supplies. He noted in the prior year quotations were solicited and only one firm quoted. He stated over the years Steiner Electric had provided excellent service. It was questioned if this went out for bid and Mr. Hummel stated that statutory requirement was to bid projects that were real estate improvements. He noted in contrast, we did solicit quotations for standing purchase orders. Mr. Killian added with the prices of aluminum, copper, and steel that firms would not give quotes past 2-7 days because of the volatility in the market. He also stated that this was a standing purchase order, and if a purchase exceeded $1,000, they were still required to get three verbal quotes or $2,500, they were required to get three written quotes. It was noted that the memo stated $20,000 and the agenda had $25,000. Clerk Craig apologized stating that it should have been $20,000. Trustee Eby amended his motion and it was seconded to read Award the Contract for the Purchase of Electrical Supplies to Steiner Electric in an Amount Not to Exceed $20,000.00 and Authorize the Village Manager to Issue a Standing Purchase Order. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Nicolosi and seconded to Award the Contractual Janitorial Services for the Village Hall, Police Station and Public Works Buildings to Perfect Cleaning Service Inc. in an Amount Not to Exceed $31,860.00 and Authorize the Village Manager to Issue a Purchase Order.

Mr. Hummel stated in the prior year we solicited quotations for contractual cleaning for both the Fire Station and the Municipal Complex and 3-year pricing was requested. He stated Perfect Cleaning was the preferred bidder with a cost of $1,995 at the Municipal Complex and $430 at the Fire Station and the total contract cost was $31,860.00. It was questioned how many days per week was service provided and had we considered a modified schedule to reduce costs. Mr. Killian stated it depended upon which location and stated there were people here every night and some of our part-time employees did night cleaning. He stated it was already a combination of contractual plus our own employees. He also stated the Fire Station did a lot of their own cleaning as well. He stated when this contract was up in another year, we would look into this again with full-time, part-time, compared to contractual. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Authorize the Village Manager to Issue a FY09 Purchase Order to CTE of Chicago to Continue with the Zinc Control Program Contract in an Amount Not to Exceed $110,000.00

Mr. Hummel stated this contract was approved by the Village Board in August, 2007 and this authorization was for the estimated expenditure during the upcoming fiscal year. He stated as background, the municipality was required to obtain an MPDES permit for the wastewater treatment plant. He stated the IEPA issued that permit and the most recent issuance mandated that the Village reduce zinc in the affluent and we developed a program with the assistance of CTE to include testing in some of our business parks to identify the source of the zinc and to make corrections.

Mr. Killian stated this program was not as far along as anticipated and our final limit has not be set with the IEPA. It was questioned why we needed to issue another purchase order and it was answered it was a new fiscal year. It was questioned what if we could not get the zinc level to what the IEPA wanted and answered that was what we needed to talk with them about. Mr. Killian added we needed to zero in on exactly where the zinc was coming in from in the system. It was then questioned how zinc was in residential, and Mr. Killian stated it came from galvanized pipe, but he stated we had none in DuPage County. He stated we do not know exactly where it was coming from, if it was from our system, or businesses in the south end of town along Army Trail. Further discussion ensued and noted it was an ongoing process. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Award the Contract for the Purchase of a 2-1/2 Ton Dump Truck with Plow and Salt Spreader to Prairie/Archway International in an Amount Not to Exceed $119,811.00 and

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None

Motion by Trustee Manton and seconded to Award the Contract for the Repairs and Service Calls for the Sewage Treatment Plant and Lift Stations to Flow Concepts Inc. in an Amount Not to Exceed $35,000.00 and Authorize the Village Manager to Issue a Standing Purchase Order.

Mr. Hummel stated this was an annual contract utilized to maintain the wastewater treatment system, the sewer mains, lift stations, and plant. He stated Flow Concepts had the lowest hourly rate and was determined to be a satisfactory supplier. Mr. Killian stated we issued standing purchase orders under the $10,000 to other firms, depending on which pumps and at which station. He reiterated that three firms were used but this was the preferred one and the others would be used for emergency pulls or repairs. Mr. Hummel stated money would not be expended if the repairs were not required.

Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None

ABSTAIN: Carter

Concurrence: Environmental Committee Activities

The Environmental Committee presented two programs to the Board. Shari MacGregor and Bob Wachsmuth stated since their inception a few short months ago they secured light bulbs for the residents. It was noted that Mr. Killian had 9,600 CFL light bulbs at Public Works with plans to distribute them to the residents. The other program was e-waste recycling with containers at the Public Works at no cost to the Village. Mr. Killian stated it would be in a Press Release, in the Hi-Lighter, and on the County website. It was also suggested that the recycling be included in the July edition in the Solid Waste Services Newsletter. It was pointed out that these CFL bulbs should not be used in dimmer switches and it was stated that was noted on the box. Trustee Carter requested 198 bulbs for her association as they were distributing their newsletter on the weekend. Mr. Hummel asked for Concurrence on these projects. Voice Vote: ALL AYES.

Motion by Trustee Manton and seconded to Pass Ordinance O-08-30:

Amending the Hanover Park Comprehensive Zoning Ordinance Regulating

Recreational Vehicles on a Residential Lot.

Mr. Hummel stated this ordinance limited RV’s to one on any zoning lot and it was reviewed by the Development Commission. President Craig stated he did receive some phone calls on this. He mentioned a case with an unlicensed motorcycle and a boat, and noted it was okay as long as the motorcycle was licensed. President Craig also asked how this was being communicated to the residents and Mr. Hummel stated this would be in the Hi-Lighter as well.

Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None
ABSTAIN: Carter

Passed ORD O-08-32: Granting a Special Use for an Auto Service Station with a Drive-Through Oil Change Facility on the Property at 2064 Lake Street, Hanover Park, Illinois

Motion by Trustee Manton and seconded to Pass Ordinance O-08-32: Granting a Special Use for an Auto Service Station with a Drive-Through Oil Change Facility on the Property at 2064 Lake Street, Hanover Park, Illinois.

Mr. Hummel stated there were several items regarding the vacant Suburban Tire Store across from the Village Hall. He noted there were zoning issues predicated upon two issues making this unique: 1) the public alley in the rear to the north of the property; and 2) the Illinois Department of Transportation imminent domain acquisition of property as part of the Lake Street widening. He stated those issues made the lot smaller by no actions on the part of the property owner thus requesting a rear yard variance. He stated also incorporated were the dedication of the alley-way and a TIF project to include a safe, appropriate ingress/egress into all three lots, Suburban Tire, the restaurant, and the skilled nursing care facility. Mr. Hummel stated the owner, Steve Leffler, was in the audience and would answer any questions. It was questioned why this was considered a drive-through facility and Mr. Binninger stated it was the stacking of the vehicles component.

It was also questioned when the building would be demolished and Mr. Leffler stated he planned on starting that next week. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton NAYS: None

ABSENT: None
ABSTAIN: Carter

Motion by Trustee Manton and seconded to Pass Ordinance O-08-34: Adopting by Reference the 2006 International Fire Code.

President Craig stated this was pulled because some codes had been changed in the past and it was not communicated to the businessmen in the community. He questioned what the communication plan was and Mr. Hummel stated he had no problem announcing that we had adopted the 2006 International Code, noting this was a standard code that addressed most of the building requirements. He stated his concern was codes were very specific to a particular location, and with issues of pre-existing uses, and issues of compliance it was sometimes necessary to look at each issue to be able to determine whether certain changes or improvements would be necessitated. President Craig stated with a communication plan, the businesses would know we had changed the code. Trustee Manton stated in the construction industry some contractors turned down work in towns that did not recognize the newer international codes. He also commented on having a residential fire sprinkler ordinance to cover new construction as well as re-construction. Trustee Packham stated he spoke with Chief Haigh who commented fire alarms with direct transmission to the Fire Station was much cheaper, with a much quicker response.

Chief Haigh stated his recommendation was that the Board approve this code. He stated most of the builders bringing documents were already building or designing under the 2006 International Fire Code or 2006 International Building Code. He stated by adopting this would bring the Village ordinances in line with what was already being presented by the builders. It was questioned if someone already had their plans and applications in and it did not address the codes, would they be allowed to continue or would they have to come into compliance. Mr. Hummel stated if they had previously been approved, we would honor that permit. It was again questioned it the permit had not been issued, that the plans had just been turned in. Mr. Binninger stated first of all, there was a 10-day window and secondly, it would have to be looked at individually between the Fire Department and Community Development to make that determination. President Craig again addressed the need to have this communicated and the transition in the changes in code.

Deputy Chief Zaccard commented that since our current building code was 12 years old, it was no longer published and that plans for all projects had been reviewed with the 2003 edition. He stated the changes between what had already been reviewed and the current code were very few and very minor. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter NAYS: None

ABSENT: None
ABSTAIN: None

Adopting the Revised DuPage Co. Countywide Stormwater and Flood-

Plain Ordinance by Reference (March 25, 2008 Amendments)

Motion by Trustee Packham and seconded to Pass Ordinance O-08-38: Adopting the Revised DuPage County Countywide Stormwater and Floodplain Ordinance by Reference (March 25, 2008 Amendments).

Mr. Hummel stated this was one of the technical compliance ordinances and this one dealt with stormwater and floodplains. He stated this was related to DuPage County’s ordinance. Mr. Beckman stated we were re-adopting the latest revisions passed by DuPage County. Mr. Beckman further explained this was an environmental mandate related to water quality which affected new developers. Virginia Wachsmuth questioned the stagnant water at Lake and Gary and the natural vegetation. Mr. Beckman stated this ordinance would address that water quality. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: None

ABSENT: None

ABSTAIN: Carter

Amending the Authorization for Impounding of Motor Vehicles

Motion by Trustee Manton and seconded to Pass Ordinance O-08-39: Amending the Authorization for Impounding of Motor Vehicles.

Mr. Hummel stated this was an amendment requested by the prosecutor and the Police Department. He stated back in December of 2006 there was a court ruling related to impoundments and the judge reversed the ruling. He continued we had amended our ordinance because of the initial ruling and this ordinance re-enacted the prior ordinance, dealing with the consent of the driver to allow a third party to operate a vehicle. It was questioned if there was a licensed driver in the car if the car would be impounded. Chief Gatz stated if the driver was unlicensed the car would be impounded. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: Carter

ABSENT: None

ABSTAIN: None

Passed RES R-08-15: Approving an Amended Mutual Aid Agreement with the County of DuPage

He stated this broadened the language to allow municipalities to share mutual aid based upon a significant local situation. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: None

ABSENT: None

ABSTAIN: Carter

Motion by Trustee Manton and seconded to Pass Ordinance O-08-40: Amending the Cost Recovery Program Medical Services and Salvage Operations Fees.

Mr. Hummel stated as part of the fiscal year 2009 budget, staff recommended that a user fee/cost recovery program be adjusted to reflect the allowable charges under Medicare. He stated for a resident, the fee increased from $300 to $350. It was questioned why there was a different fee for resident and non-resident and Chief Haigh stated the policy existed that residents would pay reduced fees than what a non-resident paid. He also explained that we used a third-party billing agency, Andres’ Medical Billing, and they provided documentation to make adjustments and allowances to ensure there was not a hardship for requiring a service. It was questioned if we waived fees, Chief Haigh stated it would depend on the particular case and circumstances and the rules governed by the insurance and Medicare standards. Comments from the Board were that we had an excellent Fire Department and this allowed for training and equipment to do the jobs they do, as seen tonight. Mr. George Hancock stated that in order to save money elsewhere, the Village could cut back or eliminate the paid summer help and replace it with the criminal justice system’s work release program. He also suggested hiring part-time on-call individuals to relieve full-time police officers to cut down on overtime payment for the purpose of traffic direction, or crowd control. He also suggested doing our own garbage pick-up like the City of Rolling Meadows did. Lastly, he suggested truck enforcement utilizing part-time truck enforcement officers, thus not requiring a pension or health benefits. President Craig asked him to share his ideas with Mr. Hummel and the Police department. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton

NAYS: Carter

ABSENT: None

ABSTAIN: None

Motion by Trustee Manton and seconded to Approve Warrant W594 in the Amount of $269,522.27. President Craig fielded questions on the warrant. Roll call:

AYES: Kaiser, Nicolosi, Packham, Eby, Manton, Carter

NAYS: None

ABSENT: None

Clerk Craig had no report.

Mr. Samelson had no report.

Trustee Kaiser commented that the schools appreciate the police officers walking through the school and talking with the students. She also stated she would like to see more programs for community policing working with the principals and teachers.

She also questioned the amending of the April 3 Minutes not appearing on the website and Clerk Craig stated they were sent to the website and she would look into it.

Trustee Kaiser also thanked Mr. Binninger for the Rules book and wanted to point out that on Page 14, item C, regarding voting where it stated if someone abstained, an explanation should be provided for such abstention. She stated that we should follow our own procedures.

Trustee Nicolosi had no report.

Trustee Packham noted that he and his wife and Frank and Adelaide Grant-Aqua would be leaving for Cape Coast, Ghana, our Sister City. He stated they would be visiting projects our Sister Cities had underway: the playroom, the Women’s Crisis Center at the Regional Police Headquarters, and visiting a young lady they sponsor. He noted he would not be at the next board meeting.

Trustee Eby encouraged the media to double and triple check the accuracy of the information they receive. He also had a copy of the Hi-Lighter and felt it was time to update the mission statement and asked to review the Hi-Lighter before it was published by the Board. President Craig stated the editorial board would discuss his request.

Trustee Manton stated that Chief Haigh was at the scenes of the incidents that were presented this evening and expressed kudos to him.

Trustee Carter expressed her appreciation to Chief Haigh. She stated she would still like to see a plan for people who do not have insurance or cannot afford insurance.

She stated Hanover Township was hosting a Job Fair on Wednesday, May 21 at 6:00 at Taft Middle School. She noted there were quite a few employers that would be on site taking applications and interviewing, and stated it was geared toward both youth and adults.

She also commented that the Managing Your Career Symposium hosted by Positive Change on April 19 was a great success! She stated she had received a lot of positive feedback and thanked all who participated.

She also acknowledged Clerk Craig’s 23 years of service to the Village of Hanover Park and thanked her for the excellence she provided to the residents and for her dedication to our Village.

She also stated she still was awaiting the information on the hiring and supplier ratio data and the legal and HR analysis regarding the elimination of the Collector’s position and the direct staff members of Mr. Hummel’s administration salaries for the last 10 years that she had requested. Mr. Hummel stated the salary information was provided in the update that went out today, as well as the information related to the Village Collector position. He stated we did not have information related to the supplier or contracts other than competitive quotations. He stated he would look into the topic related to employment. She stated if we had received any funding from the federal government, then we should have the hiring data.

Sherry L. Craig